Senior Records Assistant

Nelson Mullins Riley & Scarborough, LLP • Orlando, FL

2d • Hybrid

About The Position

Nelson Mullins, an AM Law 100 firm, is seeking a Senior Records Assistant to join our Orlando office as part of our Information Governance Department. This role supports a wide range of records and information governance functions. You will manage physical and electronic records in accordance with firm policies, process and integrate documents into enterprise systems, and support client data movement across offices as part of Matter Mobility and data lifecycle initiatives. You will assist with records retrieval, tracking, audits, and compliance efforts, partner with attorneys and staff on IG best practices, and participate in system, data, and process improvement projects. Periodic travel to regional offices is required. The ideal candidate is highly organized, detail-oriented, and comfortable managing large volumes of information with accuracy and consistency. Strong critical-thinking and problem-solving skills, effective communication with all levels of staff, and a proactive, solutions-oriented approach are essential. Comfort with learning and using technology, including scanning, tracking, and document or records management systems, and an interest in Information Governance, data management, or legal operations are also important. A willingness to contribute beyond day-to-day tasks and support broader IG initiatives is key to success in this role.

Requirements

• Bachelor’s degree or equivalent experience
• Ability to manage both physical and electronic records with a high level of accuracy and attention to detail
• Willingness to travel

Nice To Haves

• Experience in a law firm or professional services environment
• Familiarity with records or document management systems (such as NetDocuments, FileTrail, or similar platforms)

Responsibilities

• Manage physical and electronic records in accordance with firm policies
• Process and integrate documents into enterprise systems
• Support client data movement across offices as part of Matter Mobility and data lifecycle initiatives
• Assist with records retrieval, tracking, audits, and compliance efforts
• Partner with attorneys and staff on IG best practices
• Participate in system, data, and process improvement projects
• Assist with records handling, including lifting and moving boxes as needed

What This Job Offers

• Job Type: Full-time
• Career Level: Senior