Senior Proposals Administrator

Bird Construction • Calgary, AB

3d • Onsite

About The Position

The Senior Proposals Administrator plays a critical role in supporting the Buildings proposal team by establishing, maintaining, and governing centralized proposal content and systems, and by providing hands-on proposal coordination support once the content environment is in place. This role is well-suited to someone with direct proposal experience in the construction / AEC environment who understands how proposal teams work under deadline, how content is reused and adapted, and how poor information management creates risk. The successful candidate will be highly organized, technically capable, and comfortable working with multiple stakeholders across regions. The position is based in one of our West location offices – Calgary, Edmonton, or Richmond, Vancouver.

Requirements

• Diploma or degree in communications, business, marketing, or a related field (or equivalent professional experience).
• 5+ years’ experience supporting proposal teams, with direct experience managing proposal information, resumes, project profiles, and content libraries.
• Exceptional attention to detail, with strong written and verbal communication skills.
• Experience working with structured proposal documents and templates.
• Strong proficiency with Microsoft Office (Outlook, Word, Excel, and SharePoint).
• Experience working with SharePoint libraries and document management systems.
• Demonstrated understanding of data integration and management, including the ability to organize, analyze, and maintain information across multiple platforms.
• Ability to manage multiple priorities simultaneously and work effectively with multiple contributors in a deadline-driven environment.
• Ability to prioritize work, manage competing requests, and maintain accuracy under time constraints.
• Strong organizational, analytical, and problem-solving skills, with a high degree of accuracy and attention to detail.
• Proactive and solutions-oriented approach, with a strong sense of accountability.
• Ability to work collaboratively and build effective working relationships across teams.

Nice To Haves

• Familiarity with Adobe Creative Cloud, specifically InDesign, is considered an asset.
• Experience with CRM or proposal tracking tools is considered an asset.
• Previous experience working in a construction, engineering, or professional services environment is considered an asset.

Responsibilities

• Support the re-organization and consolidation of a centralized SharePoint hub into a logical structure.
• Maintain naming conventions, version control standards, and usage guidelines.
• Maintain and organize content libraries.
• Work closely with proposal managers and team members to support how information is captured and accessible.
• Coordinate with internal stakeholders to gather, review, and update proposal assets and information.
• Maintain and update master resumes, project sheets, and corporate information, ensuring accuracy, consistency, and audit-readiness.
• Act as the information gatekeeper, ensuring updates are made once, in the correct location, and reflected consistently across proposal materials.
• Govern proposal asset and information standardization and quality assurance.
• Manage proposal SharePoint libraries and ensure content is properly structured, version-controlled, and governed.
• Ensure proposal information is stored, maintained, and structured in accordance with approved templates and library standards.
• Support award submissions by maintaining accurate project and resume information, as required.
• Support post-pursuit activities, including archiving, lessons learned, and information updates.
• Work with proposal team members across Buildings to ensure consistent use of systems, libraries, and templates.
• Reduce administrative and information-management burden on proposal managers and pursuit teams.
• Liaise with internal departments and subject-matter experts to validate and maintain proposal information.

Benefits

• We value Diversity, Equity, and Inclusion (DE&I) and believe it is essential to our success.
• Cultivating an environment where all employees feel included, seen, and have a sense of belonging is core to Bird’s culture.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree