Senior Proposals Coordinator (Temporary)

J.S. Held•Jericho, NY

About The Position

We are seeking a Senior Proposal Coordinator (Temporary) to join our Marketing team. This is a unique opportunity for an entrepreneurial, highly driven individual with a well-rounded skill set to join a dynamic, collaborative group whose responsibilities extend beyond a traditional proposal role. The ideal candidate will not only have a strong grasp of high-level proposal development (RFQs, RFIs, SOQs, LOIs, etc.) but will also be a flexible, strategic thinker capable of partnering across the organization and contributing to a variety of initiatives. This is a temporary Senior Proposal Coordinator role designed to stabilize active proposal work during a defined coverage period, starting as temporary part-time and shifting to a 30-hour/week schedule; the role is hands-on and requires immediate ownership of live proposals with minimal ramp-up. This role requires a highly motivated, proactive individual who is enthusiastic, agile, and able to manage multiple priorities effectively. The ideal candidate is a self-starter and problem solver who can navigate challenges, communicate effectively with stakeholders, and keep projects moving forward. Strong executive presence is essential, with the ability to lead meetings across all levels of the organization and provide thoughtful, diplomatic input when needed. Exceptional verbal and written communication skills, along with strong attention to detail and organizational skills, are critical to success. The selected candidate will take ownership of proposal efforts from concept to completion, leading cross-functional collaboration and ensuring high-quality deliverables. This role offers the opportunity to support a global, multi-disciplinary firm, working on high-impact projects with meaningful internal and external outcomes. You will also play a key role in influencing proposal operations, processes, and efficiencies within a fast-paced yet flexible environment that values strong team culture and collaboration across the globe.

Requirements

3+ years of experience planning, preparing, and developing proposals
Bachelor’s degree in Journalism, Marketing, English or Mass Communications
Strong project management skills
Strong interpersonal skills
Time management skills—ability to manage, organize, and prioritize competing deadlines
Exceptional writing, editing, and document layout skills
Proficient in Adobe Creative Suite
Intermediate to expert skills in Microsoft Office Suite
Availability to support a temporary coverage period, starting with a part-time schedule of approximately 20 hours per week and increasing to 30 hours per week, with the ability to contribute immediately in a hands-on, execution-focused capacity.

Nice To Haves

Ability to manage flexible or irregular (global) work hours on occasion
Microsoft Dynamics CRM experience
APMP certification

Responsibilities

Train new employees on proposal processes and integration
Partner with the Business Development team on strategic accounts, opportunity tracking and intelligence collection
Provide proposal QA/QC (grammar, spelling, comprehension, win strategy, branding, etc.)
Update and maintain content database, website documents, etc.
Analyze, interpret, and lead the proposal development (RFQ, RFP, RFI, SOQ, etc.) from go/no go discussion through client delivery, ensuring quality and compliance
Work with technical staff to develop strategy, differentiators, and a win plan
Coordinate with a diverse group of stakeholders to conceptualize and gather graphics, photos, marketing materials, etc., for proposal content
Demonstrate and share proposal industry methods, tools, and best practices
Execute ad hoc special projects and initiatives, as needed