Senior Proposal Manager
About The Position
Henkels & McCoy West is seeking a Senior Proposal Manager to join its team remotely within the West Region of the United States, preferably in the Vancouver, Washington, or Portland, Oregon area. The company designs, builds, manages, and maintains infrastructure for the power, oil and gas pipeline, gas distribution, and communications industries, and is a subsidiary of MasTec's Power Delivery segment. The Senior Proposal Manager leads and supports the design, planning, and execution of proposals and Statements of Work for potential projects in an assigned Region or Division. The role requires understanding the business components and implications of H&M West pricing and proposal strategies, supporting Project and Business Development teams, and ensuring compliance with the company's Project Management Methodology and safety and quality protocols. The position manages the proposal lifecycle from RFP through proposal, award, and project handoff, along with related deliverables and deadlines. It leads a medium-to-large team that may include proposal administrators, bid coordinators, technical writers, and technical proposal managers. The manager also coordinates with internal and external stakeholders, provides technical guidance, promotes accountability and constructive feedback, and ensures proposal materials are organized, compliant, consistent in branding and voice, and delivered on schedule.
Requirements
- 7–10 years of relevant experience.
- At least 5 years of leadership experience mentoring and developing a team of technical writers.
- Experience as a proposal coordinator, technical writer, or in a similar role in the AEC industry.
- Experience leading a team of direct reports, especially in the construction arena.
- Ability to write clearly and concisely, with proven excellence in technical writing and organization.
- Ability to collect and organize large amounts of information efficiently and promptly.
- Experience with and knowledge of subcontractor bidding events.
- Solid computer skills and proficiency in Microsoft Office applications.
- Moderately complex problem-solving skills and proactive motivation to apply critical thinking.
- Bachelor’s degree in journalism, communications, English, or a similar field, and/or a technical writing certificate with equivalent years of experience.
Nice To Haves
- AEC industry experience with a contractor involved in EPC or Design-Build alternative delivery methods.
- Knowledge of Procore, B2W, and P6.
Responsibilities
- Lead and support the design, planning, and execution of proposals and Statements of Work for potential projects in an assigned Region or Division.
- Support Project and Business Development teams by executing bid, pricing, and proposal strategies.
- Define and implement RFP requirements and manage the proposal lifecycle from RFP through proposal, award, and project handoff.
- Manage proposal deliverables and deadlines to ensure internal and customer requirements are completed on time.
- Assess internal pricing strategies and performance against service delivery goals.
- Lead and oversee a medium-to-large team, including proposal administrators, bid coordinators, technical writers, and non-people-manager technical proposal managers.
- Lead interfaces with internal and external stakeholders on bid proposals and project planning; communicate and present effectively to clients and team members.
- Provide technical guidance to less experienced personnel and manage the proposal process.
- Ensure team goals, roles, protocols, and business relationships align with high-performance requirements and company strategy.
- Promote accountability and provide encouragement and constructive feedback.
- Ensure compliance with Henkels & McCoy West's Project Management Methodology and safety and quality management protocols.
- Manage multiple deadlines and documents while meeting client qualifications and deadlines.
- Read compliance requirements and create logically organized documents that meet client requests.
- Write document sections as necessary.
- Apply company branding and style guidelines, ensuring consistent voice, language, and messaging across documents.
- Coordinate with different teams to communicate requirements and maintain accountability for proposal deliverables and schedules.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
