Senior Proposal Coordinator

Utility Supply and Construction Company • Houston, TX

8d • Hybrid

About The Position

USC is seeking a Senior Proposal Coordinator to lead proposal coordination for Transmission & Distribution (T&D) Engineering, Procurement, and Construction (EPC) opportunities. The role oversees each pursuit from initial request through final submission, managing schedules and coordinating cross-functional teams to ensure submissions are accurate, compliant, on brand, and delivered on time. The position also uses AI-enabled proposal and estimating tools to improve efficiency, streamline processes, and enhance proposal quality. The role works in a hybrid environment and may require travel up to 10% as needed.

Requirements

• Bachelor's degree in Communications, Business, Engineering Technology, or a related field, or equivalent professional experience.
• At least 7 years of relevant experience coordinating proposals in engineering, EPC, or construction, including 3+ years in power, utilities, or heavy civil.
• Ability to manage five or more concurrent pursuits, including competitive EPC or design-build bids.
• Working knowledge of utility procurement processes, including master service agreements (MSAs), unit-price and lump-sum bids, prequalification, supplier portals, and contract exceptions.
• Hands-on experience using generative AI tools for drafting, summarization, and document review, with sound judgment regarding accuracy, data security, and human oversight.
• Advanced proficiency in Microsoft 365 (Word, Excel, SharePoint, and Teams) and Adobe Acrobat Pro, including long-document formatting and proposal assembly.
• Strong organizational, communication, and problem-solving skills, with the ability to coordinate cross-functional teams, manage competing priorities, and meet strict deadlines.
• Ability to travel up to 10% as needed.

Nice To Haves

• Familiarity with T&D scopes, including substations, transmission lines (69–345 kV), distribution, and EPC delivery models.
• Experience with estimating platforms (HCSS, B2W, Oman, or Sage), ERP systems such as COINS, or developing proposal processes and content libraries.
• APMP Foundation or Practitioner certification.
• Graphic design or Adobe InDesign skills.

Responsibilities

• Manage the proposal pipeline by tracking RFPs, RFQs, RFIs, and prequalification opportunities, including deadlines, Q&A periods, site walks, addenda, and bid bond requirements.
• Support go/no-go decisions by preparing bid summaries covering project scope, voltage class, schedule, contract terms, liquidated damages, bonding, insurance, and DBE/HUB goals.
• Lead proposal kickoffs; develop compliance matrices and internal milestone schedules; assign writing and pricing responsibilities; and coordinate reviews.
• Coordinate inputs from engineering, estimating, construction, safety, and finance; monitor progress, resolve delays, escalate risks, and balance workloads across concurrent pursuits.
• Use USC's bid2build (B2B) platform to set up pursuits, incorporate estimating data, and ensure proposal pricing narratives align with the approved estimate.
• Use approved AI tools to analyze RFPs, draft responses, summarize contract terms, identify compliance gaps, and refine prompts and templates while following USC data-security requirements.
• Develop and maintain an approved content library of resumes, project profiles, safety statistics (EMR, TRIR, DART), standard narratives, and proposal templates; provide feedback on B2B enhancements and improvement opportunities to the Director of Estimating Technology.
• Manage proposal assembly, formatting, graphics, cross-references, page limits, pricing forms, certifications, and signatures; perform final compliance checks and submit proposals through client portals or other required methods.
• Maintain complete bid archives, including submitted proposals, pricing, Q&A, addenda, and debrief notes; coordinate client debriefs and maintain utility prequalification records and vendor registrations.
• Prepare weekly pipeline reports covering active pursuits, deadlines, owners, risks, and submitted values; track win/loss performance by client, project scope, and operating company.

Benefits

• Competitive wages.
• Comprehensive medical, dental, and vision plans for you and your family.
• Paid time off, including vacation, sick leave, and paid holidays.
• 401(k) retirement plan with company contributions.
• Professional development opportunities for continuous learning and career advancement.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior