Senior Proposal Coordinator

EPS Group•Mesa, AZ

About The Position

The Senior Proposal Coordinator leads the development of proposals, statements of qualifications, and presentations in alignment with brand guidelines and organizational processes. The position conducts market research and develops thought leadership content related to industry trends, best practices, and competitor strategies. It leads cross-functional collaboration to develop communications strategies and produce professional deliverables that meet client expectations and internal standards. The role manages multiple complex proposal timelines, reviews deliverables for accuracy and compliance, supports proposal-related client engagement, and maintains proposal content libraries and marketing or CRM records. It also evaluates and improves proposal processes, tools, and templates; supports client acquisition and retention; ensures compliance with legal requirements and organizational policies; and mentors junior team members. This is a non-billable position. Non-billable activities include company and team meetings, professional development, community involvement, innovation time, culture and engagement activities, learning, and training.

Requirements

High school diploma or GED required.
Bachelor’s degree in marketing, communications, graphic design, or equivalent is listed as a preferred qualification.
Five to seven years of experience; marketing, architecture, engineering, and construction (AEC), or related B2B industry experience is a plus.
Exceptional oral and written communication skills.
Advanced knowledge of Microsoft Office Suite, Bluebeam, and Adobe.
Advanced understanding of design, desktop publishing, and presentation software, including Adobe Creative Suite and Microsoft Office Suite.
Exceptional project management skills.
Ability to work effectively independently with minimal supervision.
Exceptional attention to detail.
Highly organized, with the ability to manage multiple simultaneous tasks and deadlines.
Valid driver’s license and automobile insurance for potential travel needs.
Ability to stand, walk, and sit; lift 20 pounds occasionally; and perform prolonged sitting with bending and reaching 15% of the time.
Normal range of hearing and manual dexterity sufficient to operate a computer keyboard and calculator.

Nice To Haves

Marketing, AEC, or related B2B industry experience is a plus.
Bachelor’s degree in marketing, communications, graphic design, or equivalent.

Responsibilities

Lead development of proposals, statements of qualifications, and presentations in accordance with brand guidelines and organizational processes.
Conduct market research and produce thought leadership content about industry trends, best practices, and competitor strategies in conjunction with proposal or qualifications development.
Lead cross-functional teams in developing communications strategies and creating professional deliverables aligned with client expectations and internal brand guidelines.
Review proposals and conduct quality assurance checks to ensure accuracy, compliance, and alignment with company standards and best practices.
Support proposal-related client engagement activities, including presentations, meetings, and follow-up communications, as requested.
Manage multiple complex proposal timelines and deadlines, ensuring submissions are accurate, complete, timely, and compliant with client specifications.
Maintain proposal content libraries and databases for efficient retrieval and customization.
Evaluate and improve proposal development processes, tools, and templates to enhance efficiency, quality, and consistency.
Support client acquisition and retention efforts and update records of firms, contacts, proposals, tasks, and outcomes in Marketing Workflows and/or the CRM database.
Ensure proposals and other content meet legal and compliance requirements and organizational policies and procedures.
Mentor, train, and guide junior team members and support their professional development.
Perform other duties as assigned.