Senior Proposal Coordinator

HITT Contracting Inc.•Chandler, AZ

10d

About The Position

The Senior Proposal Coordinator leads development of responses to RFQs and RFPs, interview presentations, and award submissions, and serves as the marketing point of contact for assigned business units. The role collaborates with business unit leaders, graphics, branding and communications teams, and other corporate resources. It calls for strong writing, design-layout, project-management, customer-service, and communication skills, along with the ability to work autonomously, manage competing priorities and deadlines, resolve complex issues creatively, improve processes, and drive results. The position reports to a pursuits or marketing manager and works with minimal supervision. The role also supports assigned business units with marketing needs, maintains business-unit content and company information across client prequalification and compliance platforms, and contributes to marketing department and broader company goals. It may include mentoring, training, assigning, and reviewing the work of other pursuits associates.

Requirements

Bachelor’s degree in Marketing, Communications, Technical Writing, or Graphic Design, or equivalent work experience.
3–10 years of marketing experience in a fast-paced corporate environment.
Experience in the architecture, engineering, and construction (AEC) field is required.
Excellent technical writing and editing skills.
High level of working knowledge of Adobe Creative Cloud, specifically InDesign.
Proficiency in Microsoft Office Suite.
Experience developing proposals.
Confidence leading operations project teams and collaborating with executive leadership individually and in group settings.
Demonstrated strengths in teamwork, organization, multitasking, and project management.
Ability to prioritize in a fast-paced environment with multiple hard deadlines and long-term projects.
Working knowledge of CRM systems, especially Microsoft Dynamics.
Experience directing work.

Nice To Haves

Experience managing others.
Experience with client prequalification platforms, especially Avetta, ISNetworld, and Highwire.

Responsibilities

Lead the strategy, coordination, writing, editing, layout, and production of qualifications packages and proposals.
Collaborate with project teams to develop interview presentation strategy and lead the creation of interview presentations, books, and handouts.
Direct presentation rehearsals and ensure presentation teams are prepared.
Serve as the point of contact for assigned business units, guide their marketing support needs, and maintain project and team information in CRM and other systems.
Develop and maintain business-unit-specific marketing content, including narratives and photography, for proposals, brochures, collateral, the company website, and social media.
Update and maintain marketing templates, including resumes, project sheets, and proposal materials.
Manage and produce industry- and project-specific award submissions.
Develop and implement solutions to improve the marketing department’s functionality and efficiency.
Carry out departmental goals and contribute to other departments’ goals; take ownership of a team tool, resource, or system.
Develop and promote standard best practices for pursuits management.
Recommend hardware and software solutions to improve design output and pursuits-team efficiency.
Serve as a resource to other pursuits associates, including mentoring, and potentially orienting, training, assigning, and reviewing their work.
Manage and update company information on client prequalification and compliance platforms, coordinating and communicating with internal departments and functions.