Senior Proposal Coordinator

EPS Group•Mesa, AZ

About The Position

The Senior Proposal Coordinator leads the development of proposals, statements of qualifications, and presentations in accordance with brand guidelines, organizational processes, client expectations, and internal standards. The role supports brand awareness, content strategy and creation, collaboration, and project management. It conducts market research and develops thought leadership content on industry trends, best practices, and competitor strategies. The coordinator manages complex proposal schedules and submission deadlines, coordinates cross-functional teams, performs quality assurance and compliance reviews, maintains proposal content libraries and marketing or CRM records, and works to improve proposal processes, tools, and templates. The position also supports proposal-related client engagement and client acquisition and retention efforts, and mentors junior team members. This is a non-billable position; non-billable activities include company and team meetings, professional development, community involvement, innovation time, culture and engagement activities, learning, and training.

Requirements

High school diploma or GED required.
Exceptional oral and written communication skills.
Advanced knowledge of Microsoft Office Suite, Bluebeam, and Adobe.
Advanced understanding of design, desktop publishing, and presentation software, including Adobe Creative Suite and Microsoft Office Suite.
Exceptional project management skills.
Ability to work effectively independently with minimal supervision.
Exceptional attention to detail.
Strong organization skills and ability to manage multiple simultaneous tasks and deadlines.
Valid driver's license and automobile insurance for potential travel needs.

Nice To Haves

Bachelor’s degree in marketing, communications, graphic design, or equivalent.
5–7 years of experience in Marketing, AEC, or a related B2B industry.

Responsibilities

Lead development of proposals, statements of qualifications, and presentations in alignment with brand guidelines and organizational processes.
Conduct market research and produce thought leadership content related to industry trends, best practices, and competitor strategies in conjunction with proposal or statement-of-qualifications development.
Lead collaborative, cross-functional teams in developing communications strategies and creating visually appealing, professional deliverables aligned with client expectations and internal brand guidelines.
Review proposals and perform quality assurance checks to ensure accuracy, compliance with requirements, and alignment with company standards and best practices.
Support proposal-related client engagement, including presentations, meetings, and follow-up communications as requested.
Manage multiple complex proposal timelines and deadlines to ensure submissions are accurate, complete, on time, and in accordance with client specifications.
Maintain proposal content libraries and databases for efficient retrieval and customization of proposal content.
Evaluate and improve proposal development processes, tools, and templates to enhance efficiency, quality, and consistency.
Support client acquisition and retention efforts and accurately update records of firms, contacts, proposals, tasks, and outcomes in Marketing Workflows and/or the CRM database.
Ensure proposals and other content meet legal and compliance requirements and adhere to organizational policies and procedures.
Mentor, train, and guide junior team members and support their professional growth and development.
Perform other duties as assigned.