Senior Proposal Coordinator

Amentum•Richmond, VA

About The Position

Amentum is a global leader in advanced engineering and innovative technology solutions, trusted by the United States and its allies to address their most significant and complex challenges in science, security and sustainability. Our people apply undaunted curiosity, relentless ambition and boundless imagination to challenge convention and drive progress. Our commitments are underpinned by the belief that safety, collaboration and well-being are integral to success. Headquartered in Chantilly, Virginia, we have approximately 50,000 employees in more than 70 countries across all 7 continents. Proposal Coordinator Senior supports the Proposal Manager with proposal development activities, to include proposal document management. Oversees proposal publications, monitoring progress and establishing priorities and deadlines for production including desktop publishing, graphics, and printing. Ensures proposal deliverables comply with all proposal preparation instructions specified in the RFP. Supports the Proposal Manager in proposal kickoffs, color team reviews, and other proposal development activities.

Requirements

Demonstrated ability to work efficiently under conditions of multiple deadlines and changing priorities to produce a large volume of high-quality material with attention to detail
Strong knowledge of the English language; excellent grammar, writing, and proofreading skills
Experience reading and analyzing Request for Proposals (RFPs)
Working knowledge of industry standard proposal management processes
Strong interpersonal skills and team player attitude; comfortable working in a matrixed environment
Adaptable to changing schedules in a fast-paced and demanding environment
Customer-service oriented
Demonstrated organizational skills, Detail-oriented; produces high-quality, accurate work in a timely manner
Excellent oral communication skills as well as conflict management and diplomacy skills
Experience coordinating with production teams and print services
Demonstrated proficiency with desktop publishing/graphics software such as Adobe Illustrator
Advanced/expert knowledge of Microsoft applications (specifically Word)
Knowledge of document production and file version control systems
Knowledge of Department of Defense (DoD), U.S. Government structure and agency acquisition procedures is preferred
Bachelor’s degree or additional education may be substituted for experience or additional experience may be substituted for education (generally 2 years of experience equals 1 year of education).
Five plus (5) years of experience developing proposals for major U.S. Government contracts or similar work experience
US Citizenship required

Nice To Haves

Knowledge of Department of Defense (DoD), U.S. Government structure and agency acquisition procedures is preferred

Responsibilities

Analyzes RFP and develops/updates compliance matrix; creates proposal information document (PID)
Develops proposal template, adhering to proposal production requirements
Develops writers’ documents based on proposal database or Proposal Manager outline
Develops and updates plans, schedules, materials, and files; tracks action items via RAIL to established suspense dates/times
Provides direction for advanced desktop publishing functions, administrative support, security, control and distribution of proposals or other documents.
Ensures quality assurance and quality control at all stages of proposal preparation.
Oversees all proposal publication activities, to include the following: Coordinates graphics, desktop publishing, proofreading, and production support of all assigned proposals, including drafts, final submission, and ENs, ensuring a high standard of quality
Determines style, techniques, and medium best suited to produce desired effects and conform with production requirements
Discusses graphics and text requirements at various stages of completion and making necessary changes as determined by customer; proofing work to minimize errors and reworks errors
Develops Final Production Checklist
Coordinates the production of print requests for proposal teams, including RFP books, proposal volumes, and other proposal-related artifacts for kick-offs, color teams, and final print
Coordinates final production of all proposal deliverables, including assembly, book checks, packaging, and shipping
Assists Proposal Managers in development and update of proposal management plans as assigned
Manages SharePoint proposal site content and user right access administration for SharePoint and PleaseReview; trains and assists proposal team members in use of the proposal template and electronic collaboration tools
Prepares archives of proposals following final submission
Works closely with customer/requestor to ensure job requirements are to company standards and customer satisfaction
Troubleshoots computer and production equipment problems
Performs other duties as assigned.