Senior Project Manager
About The Position
Working under the general direction of the Assistant Vice-President, the Senior Project Manager will be assigned to multiple projects. Duties include planning and implementation of projects, identifying issues, advising on strategy and communications options, recommending solutions, implementing project plans, and responding to the objectives and priorities of the Office of the President. The Senior Project Manager is responsible for project management and implementation to ensure the work of the President’s Office can be carried out efficiently and effectively. This includes leading full-scale initiatives from concept to implementation, facilitating project work to ensure deliverables are met within required timelines, and coordinating the interface among all project stakeholders. The role also involves providing administrative support and strategic advice related to issues management, undertaking detailed research and analysis on a wide range of topics related to the President’s Office, and following up on decisions made to ensure ongoing maintenance of the highest level of pro-activity, support, and service. The incumbent provides a high level of confidential support to the Assistant Vice-President and collaborates with others in the Office to define and achieve goals and objectives, maintaining and improving administrative processes and procedures. The Senior Project Manager will assist with and advance projects, and undertake initiatives and daily activities within the Office of the President that require knowledge of confidential information. The role will continue to evolve, requiring the individual to respond to the given priorities of the day and work cooperatively in a challenging and dynamic environment. The incumbent works closely with the Assistant Vice-President to ensure the operationalization of projects is seamless and meets required needs. The role operates in a complex environment requiring a high degree of sensitivity, responsiveness, and absolute confidentiality, interacting closely with a wide range of senior members of the University, including vice-presidents, vice-provosts, governors, academic administrators, faculty and staff, as well as students and other community members.
Requirements
- University degree required, post graduate degree (Master's or PhD) an asset, or equivalent in education and experience.
- Minimum five (5) years’ experience in a University setting in progressively senior positions
- Extensive experience with the University, knowledge of university policies and procedures, and an understanding of the University’s organizational structure, including its governance
- Knowledge about media (including traditional, new and social media), protocol, diplomacy and an excellent understanding of the University’s mission and intersection with the broader community
- Experience leading complex and multi-stakeholder projects
- Advanced computer skills in Microsoft Office (must be able to set up templates and macros in Word and Excel, set up Excel spreadsheets and graphics, and prepare sophisticated PowerPoint presentations), and scheduling software
- Strong research, writing, communication, presentation and interpersonal skills
- Ability to work under pressure
- Familiarity with University governance, higher education sector, and public sector administration
- High degree of political acuity and judgment
- Ability to deal with senior University Officers in a manner which facilitates cooperation and consensus building
- Ability to work independently with a high degree of initiative, discretion, and tact
- Superior organizational skills in planning, project management and task coordination
- Flexibility and problem solver orientation
- Strong leadership capabilities
Nice To Haves
- Familiarity with Microsoft Sharepoint an asset
- Web design skills such as content management software and WordPress preferred
- Familiarity with Acrobat and other Adobe software an asset
Responsibilities
- Planning and implementation of projects
- Identifying issues
- Advising on strategy and communications options
- Recommending solutions
- Implementing project plans
- Responding to the objectives and priorities of the Office of the President
- Leading full-scale initiatives from concept to implementation
- Facilitating project work to ensure deliverables are met within the required timelines
- Coordinating the interface among all the project stakeholders
- Providing administrative support and strategic advice related to issues management
- Undertaking detailed research and analysis on a wide range of topics related to the President’s Office
- Following up on decisions made and monitoring supports and best practices
- Assisting with and advancing projects
- Undertaking initiatives and daily activities within the Office of the President that require knowledge of confidential information
- Responding to the given priorities of the day
- Working cooperatively in a challenging and dynamic environment
- Ensuring the operationalization of projects is seamless and meets required needs
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What This Job Offers
Job Type
Full-time
Career Level
Senior
