Senior Project Coordinator

Webcor•San Francisco, CA

7d•$40 - $46•Onsite

About The Position

The Senior Project Coordinator provides administrative and clerical support to the project team for day-to-day project activities. The role administers subcontracts and related construction compliance documentation, processes subcontractor and vendor invoices and payroll electronically, supports jobsite safety and office management, and initiates and executes project start-up and close-out. The coordinator must meet deadlines and follow Webcor’s policies and procedures. The position coordinates jobsite office setup and services; maintains office supplies and shared spaces; handles mail, packages, visitors, and office communications; and supports project accounting processes in coordination with the Field Administration Manager when a Project Coordinator or Project Accountant is not assigned. The role also processes field employee hiring, transfers, layoffs, and payroll; promotes safety and sustainable practices; and assists with project close-out and document archiving. The role requires an associate degree or equivalent experience, at least five years of experience in accounting (preferably accounts payable), and a LEED GA certificate within 12 months of hire or the date of the last performance review. The stated base pay range is $40–$46 per hour, with actual pay based on individual skill level and experience.

Requirements

Associate degree or equivalent experience.
At least five years of accounting experience, preferably in accounts payable.
Ability to work autonomously while managing priorities and compressed timelines.
LEED GA certificate required within 12 months from the start date of hire or from the date of the last performance review.
Strong computer skills and proficiency with Microsoft Word, Excel, and Outlook.
Knowledge of Adobe Acrobat and Reader.
Ability to learn new software quickly and use it to review, track, and upload documents.
Excellent organizational skills.
Advanced communication skills, including the ability to address audiences of varying sizes and communicate ideas effectively.
Ability to write clear, concise, and professional communications.
Sound judgment and decision-making ability.
Advanced customer focus and ability to work cohesively with many constituents.
Ability to perform the physical demands of the role, including climbing stairs and ladders, using construction personnel hoists, and negotiating work areas under construction.

Nice To Haves

Familiarity with database information flow and costing software, preferably CMIC construction software.
Minimum three years of supervisory experience preferred.
Previous construction experience, preferably with a general contractor.

Responsibilities

Provide overall administrative support for day-to-day project activities, including subcontract administration, construction compliance documentation, invoice and payroll processing, jobsite safety, and office management.
Coordinate jobsite office setup, office and phone equipment, supplies, and vendor services.
Promote and coordinate sustainable practices with Webcor’s Sustainability department and the project team.
Copy, scan, and upload files; prepare binders; and set up new vendors and subcontractors.
Answer phones, greet visitors, order office and food supplies, and maintain the kitchen, mail area, conference rooms, and lobby.
Distribute incoming mail and packages and prepare outgoing shipments through mail and delivery services.
In coordination with the Field Administration Manager, manage project accounting processes within specified timelines when a Project Coordinator or Project Accountant is not assigned.
Review, prepare, and maintain subcontract files, purchase orders, subcontracts, change orders, preliminary notices, lien waivers, and certificates of insurance.
Work with subcontractors to collect monthly progress billings and compliance documentation.
Process subcontractor and vendor invoices onsite and electronically.
Review, scan, and upload required construction compliance documents into CMIC.
Process field and transfer employee paperwork and coordinate field layoff paperwork.
Enter and verify project field and salary payroll in iTIME each week.
Promote safety while performing daily project responsibilities.
Ensure employees complete assigned ClickSafety training courses and provide documentation for injured workers.
Assist with project close-out, including subcontractor and vendor close-out, office demobilization and move-out, and archiving project documents in accordance with Webcor policies and procedures.
Lead, manage, and mentor more junior staff.