Senior Project Coordinator

TriMark•Irvine, CA

11d•Onsite

About The Position

The Senior Project Coordinator reports to the Supervisor, Project Coordinators. Located in Irvine, CA. Full-Time In Office. The Senior Project Coordinator is responsible for managing multiple projects from contract entry to final project reconciliation and billing. This role plays a critical role in ensuring timely delivery of equipment to projects while maintaining strong customer relationships throughout the process. The Senior Project Coordinator serves as a liaison between various departments within the organization, customers, and suppliers.

Requirements

High School diploma or equivalent required
2 – 3 years of experience in a Project Coordinator role.
Moderate billing experience required.
Proficiency in Microsoft Excel, Word, Outlook, and database systems.
Ability to successfully pass a background check post offer acceptance.

Nice To Haves

Business/Technical degree or equivalent experience preferred, or equivalent military or practical experience.
Experience in business sales is a plus.
Familiarity with Inforsx; experience with AutoQuotes and DataModes is a plus.

Responsibilities

Manage projects through all phases, including initial set-up, purchasing, customer communication, and shipment of product.
Import order information into the database/ERP system and verify accuracy against quotes and plans.
Collaborate with Project Manager, Estimator, and Sales to ensure contract accuracy and alignment with project requirements.
Work closely with customers to address questions, problems, or complications that may arise during the project.
Identify and communicate project schedules to ensure alignment with customer expectations and production schedules.
Notify relevant stakeholders immediately of any delays caused by external factors.
Organize and maintain a project filing system to ensure documentation is readily accessible.
Process change orders as necessary and mitigate costs by identifying potential substitutions.
Review contracts to ensure compliance and prevent payment delays at project completion.
Participate in weekly meetings to update the team on project status and address specific questions.
Assist other Project Coordinators when scheduling conflicts arise.