Senior Project Coordinator, Strategic Initiatives

Doctors of BC•Vancouver, BC

About The Position

The Senior Project Coordinator supports the advancement of Shared Care Committee work plan priorities as delegated by the Senior Manager, Shared Care & Strategic Initiatives. This role involves providing project management and coordination support for assigned portfolios, including developing and maintaining project management systems, tracking key milestones, activities, and progress, and monitoring budget trackers. The Senior Project Coordinator will also be responsible for developing communication materials such as portfolio documents, briefing notes, presentations, and agenda packages, contributing to monthly and quarterly reports, and supporting activities like steering committees, working groups, partner engagement, and strategic planning processes. The initial focus will be on Cancer and Mental Health Substance Use portfolios. For Cancer, responsibilities include coordinating the planning and execution of the remaining two Cancer Call for Proposals Learning Series and the 2027 Project Showcase, coordinating and implementing communication activities like drafting articles for BC Cancer Medical Dental Staff Association newsletters, and collaborating with the Senior Manager and Liaison to develop and implement deliverables. For Mental Health Substance Use, the role involves coordinating the planning, tracking, and reporting of engagement activities, and collaborating with the Senior Manager and Liaison to develop and implement deliverables.

Requirements

A Bachelor’s degree in a related field and two years of progressive and related experience or an equivalent level of related work experience in lieu of post-secondary education
Experience in project management and adept at balancing significant concurrent priorities, with a high attention to detail, risk management, and effective time management
Budget development and management skills
Ability to work synergistically in a collaborative team environment and coordinate tasks and priorities with other team members
Ability to apply logical and evaluative thinking to define problems, collect information, establish facts and determine optimal solutions
Excellent diplomacy, communication and relationship management skills, with a demonstrated ability to interact with highly trained professionals and diverse partners
Demonstrated experience working in dynamic, challenging, and ambiguous environments
Excellent research and writing skills and proven ability to develop clear and concise communication
Ability to work effectively and efficiently independently and as a member of the team
Demonstrated proficiency with PC based software, particularly Microsoft PowerPoint, Word, Excel, and Outlook

Nice To Haves

Experience working in the BC health care system or general knowledge of the BC health care system is preferred

Responsibilities

Provide project management and coordination support to advance assigned portfolios
Develop and maintain project management systems tracking key milestones, activities and progress
Develop, maintain, and monitor budget trackers
Develop communication materials such as portfolio documents, briefing notes, presentations, and agenda packages
Contribute to monthly and quarterly reports outlining the progress of the portfolio
Support activities to advance the portfolio such as steering committees, working groups, partner engagement, and strategic planning processes
Coordinate the planning and execution of the remaining two Cancer Call for Proposals Learning Series
Coordinate the planning and execution of the 2027 Project Showcase
Coordinate and implement communication activities such as drafting articles contributing to the BC Cancer Medical Dental Staff Association newsletters
In collaboration with the Senior Manager and Liaison, develop and implement deliverables to advance the Cancer portfolio
Coordinate the planning, tracking, and reporting of engagement activities for Mental Health Substance Use
In collaboration with the Senior Manager and Liaison, develop and implement deliverables to advance the Mental Health Substance Use portfolio