Recruiting Coordinator, Strategic Initiatives

OpenAI • San Francisco, CA

2d • Onsite

About The Position

OpenAI's mission is to ensure that artificial general intelligence benefits all of humanity. The company pursues this mission by hiring the right people, especially at the executive level. This role is for an Executive Recruiting Coordinator who will help deliver an exceptional candidate experience and support the hiring of OpenAI's most senior, high-impact talent. The coordinator will work closely with the Executive Recruiting team to schedule interviews, manage logistics, and act as a trusted partner to candidates and internal stakeholders. Key responsibilities include owning end-to-end scheduling for executive interviews, often across time zones and with last-minute changes. The role involves creating an unforgettable candidate experience for in-office visits, coordinating with Workplace and Catering teams, and going above and beyond for unique experiences like external dinners, off-hours greets, and gift procurement. The Executive Recruiting Coordinator will be the primary point of contact for candidates, partner with Executive Operations, Executive Assistants, and recruiters for complex interview loops, manage candidate travel and sensitive communications, and support interviewer training logistics and documentation in Ashby and Notion. The coordinator is also expected to identify and suggest improvements to coordination processes, tools, and documentation as the company scales.

Requirements

• Have 2+ years of executive or C-level recruiting coordination experience
• Are detail-oriented and thrive in fast-paced, high-stakes, high-ambiguity settings where priorities shift quickly.
• Are highly skilled in calendar tools (e.g. Google Calendar, Ashby) and collaboration platforms (e.g. Slack, Notion).
• Communicate clearly and proactively, especially when navigating high-stakes or sensitive scheduling scenarios.
• Care deeply about creating a world-class candidate experience and know how to deliver it consistently.

Nice To Haves

• Experience supporting executive recruiting at a tech company or fast-growing startup.
• Familiarity with interviewer training logistics, feedback workflows, or recruiting ops tooling.
• A process improvement mindset — you’ve contributed to better systems, documentation, or team operations.
• Interest in the AI space or OpenAI’s mission.

Responsibilities

• Own end-to-end scheduling for executive interviews — often across time zones, calendars, and last-minute changes.
• Create an unforgettable candidate experience for in-office visits, coordinating with our Workplace and Catering teams to provide candidates with a comfortable and inviting experience.
• Go above and beyond for unique or unconventional candidate experiences, such as external dinners, off-hours greets, and gift procurement.
• Be the primary point of contact for candidates throughout their interview process, ensuring a seamless and thoughtful experience.
• Partner with Executive Operations, Executive Assistants, and recruiters to coordinate complex and high-priority interview loops.
• Manage candidate travel and sensitive communications with discretion and speed.
• Support interviewer training logistics and maintain documentation in Ashby and Notion.
• Identify and suggest ways to improve coordination processes, tools, and documentation as we scale.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 1-10 employees