Senior Program Specialist - Career Technical - SCCCD

Fresno Regional Workforce Development Board•Clovis, CA

About The Position

The Senior Program Specialist oversees and participates in day-to-day career and technical training program operations and service delivery. The position provides lead work guidance to program staff, tutors, and student aides; supports program scheduling, enrollment, instructional activities, budget and records administration, data tracking, payroll processes, and event logistics. The role also provides technical assistance to students, faculty, and staff and coordinates with college departments, public agencies, businesses, and state and federal programs. The position supports an equitable and inclusive work environment and demonstrates sensitivity to historically minoritized groups. Assignments involving the Police or Fire Academy may include responding to public agency investigator requests under strict policies and procedures, as well as coordinating academy graduations and symposiums.

Requirements

Bachelor's degree from an accredited college or university in a relevant field, plus one year of closely related work experience in the assigned student services area, or an equivalent combination of training and experience.
Certain assignments may require a California driver's license and the ability to maintain insurability under the district's vehicle insurance program.

Responsibilities

Provide input on selecting and training program staff, tutors, and student aides; guide their day-to-day work; assign and monitor work; and provide input to supervisors on performance and behavior.
Monitor workflow and deadlines, and provide information and training on work procedures and technical, legal, and regulatory requirements.
Oversee and participate in career and technical training program operations and service delivery.
Coordinate training times and locations, course schedules with instructors and faculty, orientations, and updates to course descriptions and marketing materials.
Provide students, faculty, and staff with technical assistance about program eligibility, documentation, processing requirements, fees, forms, and procedures.
Review forms for accuracy and completeness; select cohort participants; maintain wait lists; and perform enrollment and registration processes.
Perform or verify background checks and firearms clearance, and track physical agility testing.
Support instruction by preparing rosters and grading sheets, ordering and stocking materials and supplies, and ensuring facilities are available.
Prepare and issue completion certificates and submit training certifications to the certifying agency.
Liaise with other departments and state and federal programs, and assist with scheduling onsite certification and vocational training with businesses and public safety agencies.
Coordinate staff and faculty hiring administration, including requisitions and hiring paperwork; create, process, and track Instructional Service Agreements.
Coordinate payroll administration for full- and part-time staff and faculty, including auditing time logs, calculating sick leave, checking work-hour restrictions, categorizing pay, and ensuring correct funding codes and billing.
Maintain confidential and specialized files, documents, and records, including personnel records, and create and maintain electronic and physical filing systems.
For Police or Fire Academy assignments, assist with public agency investigator requests for information in accordance with strict policies and procedures.
Maintain spreadsheets and databases; process and track payment and purchase-order requests; review travel and conference expense forms; and prepare budget variance reports and spending forecasts.
Track budget usage, fund percentages, and multiple funding sources, and assist with grant administration as needed.
Oversee program tracking and data input; audit spreadsheets, databases, and reports; use third-party portals and databases to research and track student information; and coordinate with college departments on financial aid, student work hours, payments, and reimbursements.
Coordinate Police or Fire Academy graduations and symposiums, including communication with participants, vendors, and sponsors; campus and facilities coordination; ordering supplies; and resolving onsite issues.
Participate in professional development to increase cultural competency and enhance equity-minded practices.