Senior Program Specialist - Career Technical - SCCCD

Fresno Regional Workforce Development Board•Clovis, CA

5h•$78,168 - $96,136•Onsite

About The Position

The Senior Program Specialist - Career Technical role involves providing comprehensive support for career and technical training programs. This includes overseeing daily operations, assisting with program coordination, providing technical assistance to students and staff, managing administrative processes for hiring and payroll, maintaining records, and tracking program data. The position also plays a role in ensuring compliance with district, state, and federal guidelines, and coordinating logistics for program events. A key aspect of the role is demonstrating sensitivity to and understanding of historically minoritized groups and participating in professional development to enhance equity-minded practices.

Requirements

Graduation from an accredited college or university with a bachelor's degree in a relevant field.
One year of closely related work experience in assigned student services area.
Equivalent combination of training and experience.

Nice To Haves

California driver's license and the ability to maintain insurability under the district's vehicle insurance program.

Responsibilities

Provides input in selecting, training, and providing day-to-day lead work guidance and direction to other program staff, tutors, and student aides.
Assigns, schedules, and monitors work for completeness, accuracy, and conformance with District, department, and legal/regulatory requirements and standards.
Monitors workflow to ensure mandated deadlines are being met in an optimal manner.
Provides information and training on work procedures and technical, legal, and regulatory requirements.
Provides input to supervisor on employee work performance and behaviors.
Assists in ensuring a fair, open, and inclusive work environment in accordance with the district's mission, goals, and values.
Oversees and participates in the day-to-day operation and service delivery of career and technical training program activities.
Assists the director or program lead in coordinating training times and locations and in coordinating with instructors and faculty to create course schedules.
Schedules and facilitates orientations.
Updates course descriptions and marketing materials, as needed.
Provides technical assistance and information to students, faculty, and staff regarding program eligibility, required documentation, processing requirements, and fees.
Explains applications, requirements, and correct procedures for completion of forms, applications, and processes and restrictions.
Reviews completed forms for accuracy and completeness.
Selects cohort participants, maintains wait lists, and performs other programmatic enrollment and registration processes.
Performs or verifies completion of background checks and firearms clearance.
Tracks physical agility testing.
Provides instructional support to instructors/faculty including preparing rosters and grading sheets, ordering materials and supplies, stocking classrooms, and ensuring that validating facilities are available.
Prepares and issues certificates of completion.
Submits training certification to certifying agency.
Acts as a liaison with other departments and with state and federal programs on behalf of the department/program or a student.
Assists the director or program lead with scheduling onsite certification and vocational training programs with businesses and public safety agencies.
Coordinates administrative processes for department hiring for staff and faculty positions including submitting requisitions and preparing hiring paperwork.
Creates, processes, and tracks Instructional Service Agreements.
Coordinates full- and part-time staff and faculty payroll administrative processes including auditing time logs, calculating sick leave, and ensuring conformance to work hour restrictions.
Computes and categorizes pay according to departmental/program billing accounts.
Ensures accurate usage of funding codes and calculates departmental/program billing.
Organizes, maintains, and updates confidential, specialized, and technical files, documents, and records including department personnel records.
Creates and maintains electronic and physical filing systems.
Performs complex and confidential records management.
When assigned to the Police or Fire Academy, assists with public agency investigator requests for information following strict policies and procedures.
Creates and maintains spreadsheets and databases.
Reviews, submits, and tracks requests for payments and purchase orders in accordance with district policies and procedures.
Reviews travel and conference expense forms.
Calculates budget usage and fund percentages.
Prepares budget variance reports and spending forecasts for management review.
Tracks multiple funding sources.
May assist in grant administration.
Oversees and participates in program tracking and data input and ensures district, state, and federal guidelines are met.
Develops, maintains, and audits spreadsheets, databases, and reports.
Utilizes third-party portals and databases to research and track student information.
Coordinates with other college departments regarding financial aid, tracking student work hours, payments, and reimbursements.
Coordinates logistics of the Police or Fire Academy graduations and symposiums, including liaison with event participants, vendors, and sponsors.
Works with other campus departments and facilities.
Orders food, materials, and supplies.
Troubleshoots onsite, proactively resolving issues.
Demonstrates sensitivity to and understanding of historically minoritized groups and participates in professional development activities to increase cultural competency to enhance equity-minded practices within the district.