Senior Program Manager

NYU Langone Health • New York, NY

13h • Onsite

About The Position

NYU Grossman School of Medicine is a top-ranked medical school with a long history of training physicians and scientists. As part of NYU Langone Health, it is dedicated to improving the human condition through education, research, and patient care. The institution values equity, inclusion, and the diverse talents of its faculty, staff, and students.

This position is within the Ronald O. Perelman Department of Emergency Medicines Research Division. The Senior Program Manager will report to Dr. Ula Hwang, Principal Investigator and Medical Director for Geriatric Emergency Medicine. The role provides programmatic and administrative support for all geriatric emergency medicine research and clinical initiatives. Key responsibilities include assisting with grant applications (pre-award), IRB submissions, sponsor reports, budget management, staff supervision and training, preparing leadership reports and presentations, and overseeing large, complex multi-site trials.

Requirements

• Bachelor's Degree in a relevant field of work required
• 5+ years experience required
• 3+ years managerial oversight of a program
• Candidates must be extremely organized, able to multitask & delegate, have superior communication and interpersonal skills and a close eye for detail.
• Progressive experience in program/project coordination, and strategic and financial planning is required.
• The ability to multitask and manage various programs and events and work independently is vital.
• Qualified candidates must be able to effectively communicate with all levels of the organization.

Nice To Haves

• Masters degree or equivalent in business administration, health care administration or related field. Doctoral degree or equivalent preferred.
• Five years of experience coordinating Project/Programs or programs or an equivalent combination of education and experience.
• Proficiency in using various Microsoft Office applications such as World, Excel, Access, Power Point and Outlook. Familiar with Internet applications.
• Strong oral, written, communication, and interpersonal skills.
• Ability to interface effectively with all levels of management and must work and communicate effectively with both internal and external customers. Ability to work within a team environment as well as independently.
• Highly organized time management skills and ability to work well under pressure.
• Ability to Project/Program manage and to multi task while paying attention to details.

Responsibilities

• Demonstrates knowledge of the organizations Core Values and incorporates them into the performance of duties.
• Assists in pre-award grant related activities such as developing components of grants applications, letters of support, Other Support documentation, maintaining faculty biosketches, and coordinating with subawards. Collects and organizes required paperwork for submission of the grant. Assists in drafting certain scientific components, such as the Human Subjects Research sections. Follows up and coordinates resolution of all issues. Oversees the planning of large multi-site research. Establish goals and objectives, training requirements, productivity goals and financial parameters. Develops forms and questionnaires and manages the application of research techniques.
• Facilitates the IRB process for all active grants, including managing continuations, modifications, consultations, data use agreements, and close-outs, preparing and writing grant proposals, manuscripts, and presentations. Supervises research within the scope of established study protocol and overarching programmatic research coordination. Adheres to all human subjects regulations as defined by New York University and the federal government that pertain to research studies.
• With a high degree of independence, serves as the manager for multiple NIA-and privately-funded research projects including planning, implementing, and organizing all related meetings (weekly, monthly, quarterly and annually). Responsible for setting meeting agendas, timely preparation, and release of meeting minutes, and managing meeting outcomes. Travel to study related projects within the U.S. as needed such as scheduled site visits, national program meetings, or national conferences.
• Prepares sponsor-related annual and final progress reports and Interim, Annual and Final Research Performance Progress Reports. Creates Subaward Agreements, PSCAs, and DUAs in partnership with Grant Manager and Contracts Manager. Manages budgets for all funded projects including tracking expenditures and monitoring of multiple PSCAs and subcontracts. Makes decisions about budgetary adjustments that are needed to remain on or under budget for the funding year.
• Assists in the onboarding, scheduling and training of all program staff. Directly supervises program staff including research assistants across sites to ensure recruitment milestones are met. Reviews workflow and recommends improvement if applicable to ensure appropriate cycle times and efficiency. Works closely with research staff and collaborators to identify quality and operational strategies and aspects the study needs to overcome. Cultivates and maintain strong working partnerships and effective communications with principal investigators, study sponsors, collaborators, pre- and post-award grant managers, contracts managers, study coordinators, and government officials to ensure the safe and timely progression of studies and adherence to all study/agency/government regulations.
• Participates in special Project/Programs and performs other duties as required.

Benefits

• financial security benefits
• a generous time-off program
• employee resources groups for peer support
• holistic employee wellness program (physical, mental, nutritional, sleep, social, financial, and preventive care)

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Number of Employees: 5,001-10,000 employees