Temp - Senior Program Coordinator - Gates Foundation - EGH

Gates Foundation•Seattle, WA

19d•Hybrid

About The Position

The Senior Program Coordinator will support the Exemplars in Global Health (EGH) program within the Gates Foundation’s Global Development Division. EGH combines research and investment-making across a broad range of global health topics, generating evidence and practical insights to help governments, policymakers, practitioners, and funders strengthen health systems, improve service delivery, and use resources more effectively. The role manages and coordinates grants, contracts, and non-funded research projects throughout their lifecycles; provides budget oversight and planning; contributes to financial forecasting and reporting; and supports portfolio and operational management. During the approximately 11-month temporary assignment, the coordinator will support approximately 40–50 active investments and approximately $25 million in new grants and contracts. The portfolio is approximately 80% grants and 20% contracts, with contract use increasing for research activities. The coordinator will work with three Deputy Directors, Program Officers, Business Partners, grantees, vendors, Finance, Legal, and Grants and Contracts teams. Success requires proactive planning, strong stakeholder communication, attention to detail, and the ability to manage a high volume of investments and changing priorities. The position is based in Seattle, Washington, and follows a hybrid schedule with approximately 50% onsite work. Tuesday is the team’s primary onsite day. No travel is currently expected. Candidates must be legally authorized to work in the United States without visa sponsorship. Employment is through AgileOne as a temporary, at-will assignment, with no guarantee of ongoing AgileOne employment or conversion to the Foundation. Employment is contingent on successful completion of a background check.

Requirements

Bachelor’s degree or equivalent demonstrated experience.
Experience in strategy development, project management, portfolio management, program management, financial management, financial reporting, nonprofit work, or a related business area.
Practical knowledge of budgeting, financial analysis, and information synthesis.
Experience contributing to forecasting and financial planning.
Ability to analyze data across multiple tools and databases.
Practical understanding of investment rules, regulations, policies, processes, and practices.
Expertise in all phases of investment-making.
Practical knowledge of investment-management systems and tools such as Access, Excel, SharePoint, and other web-based applications.
Strong and practical knowledge of project management and execution.
Experience managing multiple investments, deadlines, deliverables, and stakeholder relationships.
Must be legally authorized to work in the United States without visa sponsorship.
Employment is contingent upon successful completion of a background check.

Nice To Haves

Previous Senior Program Coordinator experience.
Previous Gates Foundation experience.
Experience managing a high-volume portfolio of grants and contracts.
Experience working with grantees, vendors, internal business teams, and senior stakeholders.
Portfolio-analysis experience; flexibility may be considered for an otherwise strong candidate.
A highly qualified Program Coordinator with strong grant, contract, financial, project, and portfolio-management experience may also be considered.
A research background is helpful but not required.

Responsibilities

Coordinate end-to-end investment-making processes with internal collaborators, including Program Officers and Business Partners, and external partners, including grantees and vendors.
Manage investment deadlines, invoices, deliverables, required reports, and expenditures.
Perform initial due diligence and review reports, grant summaries, and related analyses.
Coordinate activities within the Foundation’s internal investment systems.
Track non-funded research projects from beginning to end, including staff time, project-development stages, milestones, and deliverables.
Help provide a complete view of funding and staff-time utilization across the EGH team.
Plan, manage, and implement portfolio-management and analysis processes for investment and research portfolios.
Analyze portfolio performance, identify risks, and provide detailed updates to leadership.
Serve as a subject-matter resource on investment tools, systems, and templates.
Provide training and coaching to program teams and external partners when needed.
Contribute to annual planning, forecasting, budget cycles, and recurring portfolio reviews.
Support grant payment schedules and related financial analysis.
Build and maintain relationships with internal and external stakeholders, including grantees, partners, Finance, Legal, and Grants and Contracts teams.
Support team process improvements and the rollout of new internal processes.
Raise issues to appropriate partners in a timely manner.
Support an inclusive team culture through professional behaviors and actions.