Senior Program Assistant, Sustainability Initiative

MIT • Cambridge, MA

19h • Hybrid

About The Position

Performs complex and diverse duties in support of the MIT Sloan Sustainability Initiative. Responsibilities include Certificate Program Coordination & Course Support, Event Management, Research Project Coordination & Researcher Onboarding, Accounting, and General Administrative Support.

Requirements

• High school diploma or equivalent
• A minimum of five years of administrative, office, or related experience with progressively responsible administrative or program support experience
• Ability to work in-person at MIT Sloan (remote work options available)
• Strong organizational skills managing multiple competing priorities simultaneously
• Excellent interpersonal, problem-solving, and collaboration skills with meticulous attention to detail

Nice To Haves

• Bachelor’s degree
• MIT/MIT Sloan experience
• Experience with Salesforce, Canvas, content management systems, and financial platforms (SAP, Adaptive, Coupa)
• Background in event management, grant/research project administration, or academic program coordination
• Familiarity with sustainability concepts, ESG frameworks, climate policy, or sustainable business practices

Responsibilities

• Day-to-day Sustainability Certificate administration, student engagement activities, course logistics, guest lecturer coordination, and S-Lab project matching
• Full lifecycle planning for speaker series, Advisory Board meetings, Certificate Graduation, and stakeholder engagement events
• Administrative liaison for two research projects, researcher onboarding/offboarding, payroll systems setup, and financial management
• Procurement processing, vendor setup, payment processing, expense reconciliation, and MIT finance policy administration
• Calendar management, travel coordination, supplies purchasing, office operations, and stakeholder database management

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED