Senior Production Coordinator

Jack Morton Worldwide • Boston, MA

7d • Hybrid

About The Position

At Jack Morton, we create, and build, head-turning, smile-inducing, impact driving brand experiences. We exist to redefine what experiential can achieve, helping clients unlock the full value of experiences. This is a place where curiosity drives what’s next, boldness raises the bar, and we win together. Where ownership is expected, egos are left at the door, and the work reflects the people behind it. Experience without limits — in your work, your growth, and your impact. We're hiring a Senior Production Coordinator with at least 1 year of events, hospitality, or theater experience. You're someone who loves planning events and all the work that goes into making them happen. You will be responsible for assisting the production team in bringing to life all of Jack's creative sparks and thoughtful insights by ensuring flawless execution of assigned deliverables. You will demonstrate an understanding of the production process and are focused on learning and supporting the team.

Requirements

• At least 1 year of events, hospitality, or theater experience
• Experience or Degrees in Events, Hospitality, Theater (Stage Management, Set Design, Lighting Design, etc.), or Communications
• Excellent attention to detail in any project you complete
• Expert scheduling and note-taking skills
• Ability to work under tight deadlines
• Problem solver ready to tackle any challenge
• Willingness to learn and follow processes
• Ability to be proactive, anticipate needs, and be resourceful
• Instinctive time management skills and sense of urgency
• Great communicator, both written and verbal, with the ability to manage up and sideways effectively
• Microsoft Office
• Google Workspace
• Adobe Acrobat
• Budgeting software (Procim is a bonus!)
• Expense reporting software
• Travel booking software

Nice To Haves

• Procim budgeting software

Responsibilities

• Support the team to execute project components
• Coordinate communications between team members and assist in client communications (scheduling meetings for groups, booking conference rooms, prep and print materials)
• Ownership of meeting notes, organize follow-up action items and circulating to teams
• Track progress of project to ensure timelines are followed and updated accordingly
• File and folder nomenclature monitoring
• Create and maintain tracking reports of event’s outreach, contract status, legal reviews, and venue/organizer/permit payment, etc.
• Proofreading support, formatting clean-up as needed for SOW documents
• Research and book or hire external resources as needed/directed (crew members, vendors, local purchases and rentals, facilities, travel)
• Team timesheet tracking and report assembly as directed
• Process invoices and assist in reconciling costs against budget as directed
• Assist with event and opportunity research, presentation assembly, ideation and other creative development tasks
• Build post-event reports and case studies to share across the agency (and presenting in all-staff meetings)
• Graphics coordinating – organizing designs for client reviews, tracking approval status, sending to printers or developers as directed

Benefits

• We make our careers website accessible to any and all users. If you need an accommodation to participate in the application process, please contact us at [email protected].

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed