Senior Procurement Analyst

City of New York•New York, NY

8d•Hybrid

About The Position

The Department of City Planning (DCP) is seeking an experienced, motivated, and detail-oriented procurement professional for its Fiscal Division. The Fiscal Division supports the agency’s financial responsibility and operational effectiveness, including procurement, grant management, accounting, budgeting, and financial reporting. The Procurement Unit acquires goods and services, manages the agency’s contract portfolio and M/WBE program, and ensures compliance with applicable procurement rules, laws, and directives. Reporting to the Agency Chief Contracting Officer, the Senior Procurement Analyst processes goods and services requests using various procurement methods and helps the Procurement Division with its functions and special projects. The role works with agency business units and Fiscal staff to meet purchasing needs, address funding requirements, and gather technical requirements. The position operates under the Agency Chief Contracting Officer’s supervision, with latitude for independent initiative and judgment. The role may be eligible for remote work up to two days per week under the City’s Remote Work Pilot Program. Candidates must have permanent Civil Service status in the Procurement Analyst title, be reachable on the active Procurement Analyst civil service list (exam #1194), or serve in a comparable civil service title. Authorization to work in the United States is required. Appointments are subject to OMB approval.

Requirements

Candidates must have permanent Civil Service status in the Procurement Analyst civil service title, be reachable on the Procurement Analyst active civil service list (exam #1194), or serve in a comparable civil service title.
Authorization to work in the United States is required.
Meet the Procurement Analyst minimum qualifications through one of the stated education and experience pathways: a baccalaureate degree; an associate degree or 60 semester credits plus 12 months of qualifying full-time professional experience; a high school diploma or equivalent plus two years of qualifying full-time professional experience; or an equivalent combination of education and experience.
Qualifying experience includes professional procurement of goods, services, construction, or construction-related services, or professional, technical, or administrative experience in contract negotiation or management.
All candidates must have at least a four-year high school diploma or its educational equivalent.
For Assignment Level II placement, candidates must, after meeting the minimum requirements, have either one year served at Assignment Level I or one additional year of the qualifying experience described in the qualifications.
Provide a copy of the Notice of Result card with the application or indicate permanent status in the title.

Nice To Haves

Strong knowledge of Procurement Policy Board Rules.
Strong knowledge of City systems including FMS, PASSPort, The City Record Online, and Checkbook.
Experience managing procurements from start to completion.
Ability to adapt to a fluid work environment and changing needs and priorities.
Strong analytical and negotiation skills.
Strong organizational skills.
Effective, clear, and persuasive oral and written communication skills.

Responsibilities

Analyze incoming procurement requests, determine appropriate procurement methods, and review requests for accuracy and adequacy.
Support agency business units in meeting purchasing needs efficiently while ensuring compliance with internal and external procurement policies and procedures.
Coordinate with Fiscal staff on funding needs and with business units on technical requirements.
Use FMS, PASSPort, and OCP Portals to process purchases under New York State and New York City Requirement Contracts, Punch-Out (DO1) Catalogs, and micro-purchase orders.
Draft specifications and scopes of work; review contract specifications before advertisement; and ensure solicitation documents, including RFPs, meet agency requirements and applicable mandates.
Initiate task orders, amendments, new procurements, and renewals in PASSPort.
Review and approve purchase orders in FMS and manage subcontractor approvals in PASSPort.
Work with business units on contract performance evaluations in PASSPort, from initiation and solicitation through evaluation, award, contract development, and registration as applicable.
Process encumbrance increases and decreases to facilitate payment processing and purchase order closeouts.
Correspond with vendors, obtain quotes, respond to vendor inquiries, and troubleshoot order issues.
Process p-card purchases in accordance with Citywide P-Card Purchasing Policies and Requirements; perform monthly p-card reconciliations and reporting.
Perform data entry, maintain procurement trackers and records, and prepare reports.
Manage the agency’s goods and services contract portfolio and work with end users on procurement planning.
Assist with developing and managing DCP’s M/WBE Program, including monitoring contracts for compliance with Local Laws 1 and 129 and working with program managers to establish contract utilization goals.
Perform other ad hoc tasks as assigned.