Senior Procurement Analyst

City of New York•New York, NY

7d•$69,736 - $100,000•Hybrid

About The Position

The Department of City Planning’s Fiscal Division is seeking an experienced, motivated, and detail-oriented Senior Procurement Analyst for its Procurement Unit. The role processes goods and services requests using various procurement methods and ensures compliance with applicable City, State, and Federal procurement rules, policies, and directives. The position reports to the Agency Chief Contracting Officer and operates under that officer’s supervision, with latitude for independent initiative and judgment. The analyst supports agency business units and the Procurement Division with purchasing, solicitation and contract administration, payment-related processing, portfolio management, and the agency’s Minority and Women-Owned Business Enterprise (M/WBE) Program. The position may be eligible for remote work up to two days per week under the Remote Work Pilot Program agreed to between the City and labor unions. Applicants must meet the stated Procurement Analyst civil service eligibility conditions: permanent Civil Service status in the Procurement Analyst title, reachability on the Procurement Analyst active civil service list (exam #1194), or service in a comparable civil service title. Authorization to work in the United States is required. Appointments are subject to Office of Management and Budget approval.

Requirements

Meet the applicable Procurement Analyst civil service eligibility condition: permanent Civil Service status in the Procurement Analyst title, reachable on the active civil service list (exam #1194), or serving in a comparable civil service title.
Authorization to work in the United States.
Meet the Procurement Analyst qualification pathway: a bachelor’s degree; or an associate degree or 60 semester credits plus 12 months of satisfactory full-time professional procurement or contract negotiation/management experience; or a high school diploma or equivalent plus two years of such experience; or an equivalent combination of education and experience. All candidates must have at least a high school diploma or equivalent.
For placement in Assignment Level II, after meeting the minimum requirements, have either one year served at Assignment Level I or one additional year of the specified procurement or contract experience.
Include a Notice of Result card with the application, or indicate permanent status in the title.

Nice To Haves

Strong knowledge of Procurement Policy Board Rules.
Strong knowledge of City systems, including FMS, PASSPort, The City Record Online, and Checkbook.
Experience managing procurements from start to completion.
Ability to adapt to a fluid work environment and changing needs and priorities.
Strong analytical and negotiation skills.
Strong organizational skills.
Effective, clear, and persuasive oral and written communication skills.

Responsibilities

Analyze incoming procurement requests, determine appropriate procurement methods, and review request details for accuracy and adequacy.
Support agency business units in meeting purchasing needs efficiently and in compliance with internal and external procurement policies and procedures.
Coordinate with Fiscal and business units to address purchase funding needs and gather technical requirements.
Use FMS, PASSPort, and OCP Portals to process purchases under New York State and New York City Requirement Contracts, Punch-Out (DO1) Catalogs, and micro-purchase orders.
Draft specifications and scopes of work; review contract specifications and solicitation documents for conformity with agency requirements and applicable mandates, including ensuring proper content and format for RFPs.
Initiate task orders, amendments, new procurements, and renewals in PASSPort.
Review and approve purchase orders in FMS and manage the subcontractor approval process in PASSPort.
Work with business units on contract performance evaluations in PASSPort, from initiation and solicitation through evaluation, award, contract development, and registration as applicable.
Process encumbrance increases and decreases to facilitate payment processing and purchase order closeouts.
Correspond with vendors, obtain quotes, respond to vendor inquiries, and troubleshoot order issues.
Process p-card purchases in compliance with Citywide policies and requirements, and perform monthly p-card reconciliations and reporting.
Enter data, maintain agency procurement trackers and records, and prepare reports.
Manage the agency’s goods and services contract portfolio and work with end users on procurement planning.
Assist in developing and managing DCP’s M/WBE Program, including monitoring contract compliance with Local Laws 1 and 129 and working with program managers to establish contract utilization goals.
Perform other ad hoc tasks as assigned.