HR & Office Manager

Vestwell•Phoenix, AZ

1d•Hybrid

About The Position

Vestwell is the financial technology company powering the new savings economy. The New York City-based fintech platform redefines how people save for the critical aspects of life across retirement, education, and healthcare savings needs. Today, Vestwell enables over 350,000 businesses and nearly 1.5 Million active savers, with over $30 billion in assets saved across all 50 United States. Vestwell offers a range of products, including workplace-delivered retirement plans, employer-offered student loan repayment benefits, and various savings accounts for education, emergencies, and individuals with disabilities. Vestwell's platform serves a diverse clientele, including financial advisers, employers, third-party administrators, financial institutions, payroll providers, government agencies, and individual savers. To learn more, visit vestwell.com. Vestwell is looking for a dedicated and self-motivated Senior People & Workplace Experience Partner to join our People Team. We are building a team of world-class talent and are looking for a strong partner who can collaborate with multiple internal teams and stakeholders. You will provide comprehensive support in the day-to-day operations of the people team, ensuring the efficient delivery of new employee orientation and onboarding, the accuracy and maintenance of employee records, and work closely with other departments to provide customer-focused, effective People service to the organization for the achievement of the organization’s goals and objectives. You will also ensure that all office administrative activities are efficiently handled, including supply and equipment management, file management, administrative support, and related activities. As Senior People & Workplace Experience Partner, you will have a front row seat and a direct impact on the next phase of our growth. Our ideal candidate is passionate about innovation, embodies our Vestwell Core Values, and takes initiative to ensure the well-being and growth of our employees.

Requirements

4-6 years of Human Resources / People Operations experience, preferably at a high-growth tech company/start-up
Experience building, maintaining, and presenting HR data analytics
Ability to manage both operational/administrative and strategic people team initiatives
High emotional and social intelligence with experience fostering positive, strong relationships with diverse groups of people
Excellent verbal and written communication skills that demonstrate a high level of professionalism
Highly organized and detail-oriented; you can handle multiple projects and dynamic priorities without missing a beat
Passionate about people and how they function together to create a valuable organization

Nice To Haves

Experience working in a high-paced startup environment or SaaS environment
Prior experience using Rippling
Experience supporting a hybrid team

Responsibilities

Manage core People Operations functions, including onboarding, offboarding, and time off administration
Support employee relations discussions in partnership with the People Partner Team, guiding internal conversations, mitigating risk, and resolving conflicts
Support the deployment of various People Team policies, procedures, and initiatives, including but not limited to performance management, internal mobility, recruitment and hiring needs, compliance and learning and development.
Maintain compliance with local, state, and federal employment laws and regulations
Ensure accuracy and integrity of employee data and internal documentation across People systems (e.g., Rippling, Sparrow, Envoy)
Oversee day-to-day office operations, ensuring a seamless and productive workplace experience for employees across hybrid and in-office environments
Partner with Workplace Experience to manage office vendors, supplies, seating, and space planning to support team growth and collaboration
Coordinate and execute in-office events, team gatherings, and employee engagement initiatives that promote Vestwell’s culture
Act as the primary point of contact for office-related needs, including facilities issues, employee requests, and general workplace support
Support budget tracking and expense management related to office operations, vendors, and employee experience initiatives
Collaborate with leadership to continuously improve the in-office experience and align workplace operations with employee needs and company growth