Senior Payroll Specialist
About The Position
The Senior Payroll Specialist is responsible for the accurate processing, recording, and reporting of employee earnings, statutory withholdings, garnishments, and benefit deductions. This role supports a weekly, multi-state payroll environment that requires precision, strong time management, and the ability to thrive in a fast‑paced, high‑accountability setting. This position is ideal for a payroll professional who enjoys ownership, problem‑solving, and delivering results under tight deadlines while maintaining a high standard of accuracy and service.
Requirements
- Minimum of five years of payroll‑related experience
- Demonstrated success working in a weekly payroll environment
- Comfortable operating in a fast‑paced, deadline‑driven setting with high volume and complexity
- Prior multi‑state or high‑volume payroll processing experience
- In‑depth knowledge of ADP Workforce Now (WFN), Enhanced Time & Attendance, and E‑Time
- Strong working knowledge of payroll and payroll tax laws
- Advanced Microsoft Excel skills are required, including formulas, data validation, reconciliation tools, and reporting
- Strong organizational skills with exceptional attention to detail and numerical accuracy
- Strong written and verbal communication skills
- Excellent time management and multi‑tasking abilities
- Ability to maintain strict confidentiality
- Associate Degree in Accounting or equivalent from a two‑year college
- Equivalent combination of education and experience may be considered
Responsibilities
- Process weekly, multi‑state payroll accurately and in compliance with company policies and regulations
- Maintain and update employee payroll records including new hires, terminations, transfers, and compensation changes
- Review, audit, and validate timekeeping and timesheet data prior to payroll processing
- Administer payroll deductions including benefits, garnishments, retirement contributions, and statutory taxes
- Ensure continuous compliance with federal, state, and local wage and tax laws
- Generate payroll reports, reconciliation files, and audit documentation
- Partner with HR and Finance to reconcile payroll accounts and resolve discrepancies promptly
- Respond to employee payroll‑related inquiries with professionalism and accuracy
- Maintain detailed payroll reconciliations to support financial reporting
- Support year‑end payroll processes including W‑2 preparation, tax filings, and external audits
- Provide guidance and training to managers on payroll and time & attendance systems
- Uphold strict confidentiality and data security standards
- Perform other duties as assigned
Benefits
- Medical, dental, and vision coverage starting Day 1 of employment
- 15 PTO days
- Paid company holidays
- Company‑paid short‑term and long‑term disability
- Company‑paid life insurance
- 401(k) with company matching
- Free onsite gym
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
Number of Employees
251-500 employees
