Senior Payroll Specialist

Keolis America•Boston, MA

4d•Onsite

About The Position

The Senior Payroll Specialist will be responsible for ensuring accurate and timely processing of biweekly and semi-monthly payroll according to best practices, utilizing UKG Pro. This role involves managing payroll transactions, reviewing payroll before transmission, reconciling totals, and understanding the taxation of employee and employer-paid benefits. The specialist will handle various special payments and deductions, process quarterly and year-end reporting, and respond to payroll inquiries from business partners. Key accountabilities include managing payroll partnerships for assigned locations, holding regular meetings with local HR, verifying payroll data against time and attendance, ensuring compliance with policies and procedures, preparing final payroll reports, and creating special reports for management, audits, and subpoenas. The role also involves maintaining payroll records, communicating with unions, resolving discrepancies, preparing final pay for terminated employees, and reporting efficiency improvements. Collaboration with other departments such as HR, Time & Attendance, HRIS, Operations, and Accounting is essential. Additionally, the Senior Payroll Specialist will work with the Payroll Manager and other specialists to improve processes, provide backup support, and ensure compliance with applicable laws and payroll tax regulations, including post-payroll analysis for key performance indicators.

Requirements

Knowledge of biweekly & semi monthly payroll processing according to payroll best practices in UKG Pro
Understanding of taxation of employee and employer paid benefits.
Keen knowledge of other items, other earnings, gross ups, W-2 adjustments, union dues deductions and other special payments.
Ability to independently process accurate and timely biweekly, quarterly, and year-end reporting.
Ability to communicate efficiently and effectively with specialists, managers, directors and senior leadership.
Applicants must be authorized to work in the United States. Keolis does not sponsor visas for this position.

Nice To Haves

Experience with Collective Bargaining Agreements (CBA).

Responsibilities

Ensure all payroll transactions are processed accurately and timely.
Review payroll prior to transmission and reconcile totals.
Process accurate and timely biweekly, quarterly, and year-end reporting.
Respond to payroll inquiries from business partners.
Manage payroll partnerships and provide support as the main point of contact for assigned locations.
Hold biweekly meetings and direct working sessions with assigned locations (local HR) on past and future matters, proactively communicating deadlines leading up to payroll processing.
Run reports to verify payroll totals against time and attendance totals for accuracy.
Review payroll data, analyze and evaluate pay records to ensure compliance with policies and procedures ensuring timely and accurate payrolls for all employees.
Create final payroll reports for each location post-payroll processing.
Prepare special reports for management, subpoena of records, and audits.
Maintain payroll and related records for audit and control purposes.
Communicate with local unions on union dues withholding and reporting of payments.
Resolve payroll discrepancies received from location in a timely manner.
Prepare final pay for terminated employees per State and CBA requirements.
Provide timely response to payroll inquiries from locations.
Report needed changes for increased efficiency.
Maintain confidentiality of payroll information.
Collaborate with other departments - HR, Time & Attendance, HRIS, Operations, Accounting to determine best practices and down/upstream impacts.
Work in tandem with the Payroll Manager, collaborating with other Payroll Specialists within the Payroll Team to improve current processes.
Cross train to provide back up and support to other Payroll Specialists, and in some cases, Payroll Manager within the Payroll Team.
Complete biweekly payroll processing in a timely manner and in accordance with CBA – collective bargaining agreements, policies, and
Ensure compliance with applicable laws and payroll tax.
Provide post-payroll analysis for key performance indicators for all locations.
Reporting and audit of biweekly pre-check reports.
Preparation of final payroll output reports for location.
Payroll GL reporting.