Senior Payroll Specialist

ACCO Engineered Systems•Pasadena, TX

1d•Onsite

About The Position

Under the direction of the Payroll Manager and receiving daily instruction from the Payroll Supervisor, the Payroll Specialist is responsible for ensuring that all payroll transactions are processed accurately and timely with minimal errors. This role involves processing weekly payroll, preparing union fringe benefit reports, maintaining payroll information in JDE and HCM systems, responding to inquiries, inputting employee information, and performing general office duties. The specialist will also handle stop payments, manual checks, research payroll job cost corrections, prepare benefit reports, reconcile payroll, understand taxation of employer-paid benefits, and ensure compliance with wage and hour laws, garnishments, and unclaimed property. Additionally, the role requires accurate year-end reporting (W-2, W-2c) and answering payroll-related questions from HR and Accounting departments.

Requirements

Experience processing with and/or managing an in-house Payroll system, such as Oracle JD Edwards (vs. 3rd party Payroll vendor management, such as ADP or Paychex).
5+ years of previous Payroll experience.
5+ years of Data Entry experience into an accounting/payroll system.
Proficiency in MS Word and MS Excel required.
Accurate 10-key by touch with 9000ks/min (10K+ keystrokes preferred) and demonstrated 99.9% data-entry accuracy.
Strong analytical skills and attention to detail required.
Must be able to investigate, document and resolve issues in a timely and professional manner.
Ability to work under pressure to meet deadlines with minimal errors.

Nice To Haves

Proactivity / Initiative
Perseverance
Insight
Engagement
Teamwork
Big Picture
Motivation / Dedication
Technical Curiosity / Willingness to Learn
Problem-Solver

Responsibilities

Processing of weekly payroll, including data entry of time, checking for errors, and preparing paychecks and direct deposit files.
Preparation of union fringe benefit reports; this includes compilation of data; preparation of check requests and report submission.
Maintaining pay and fringe benefit information in computer using JDE and HCM.
Timely responses to general questions, payroll issues, and responding to EDD benefit/new hire inquiries.
Inputting new and rehire employee personnel information in the system.
Performing general office duties, such as filing, copying, distribution, etc.
Order stop payments and prepare manual checks.
Research payroll job cost corrections.
Preparation of benefit reports and/or input of benefit deductions.
Reconcile payroll prior to transmission and validate confirmed reports.
Understand proper taxation of employer paid benefits.
Demonstrate a thorough knowledge of Federal and State wage and hour laws.
Process correct garnishment calculations and compliance.
Perform compliances for unclaimed property payroll checks.
Process accurate and timely year-end reporting when necessary (W-2, W-2c, etc.).
Answers Human Resources and Accounting department questions related to payroll matters and resolve discrepancies in a timely manner.
General office duties, i.e., filing, copying, phones.
Other duties and responsibilities as assigned by the Payroll Manager.