Senior Payroll Specialist

Fullscript

1d

About The Position

Fullscript is seeking a detail-oriented payroll professional to support Canadian payroll operations and ensure accurate, timely processing. The role covers the full payroll cycle, including bi-weekly processing, employee inquiries, reconciliations, year-end reporting, and audit support. It also serves as a trusted resource for employees and managers, making payroll information clear and accessible while handling sensitive information carefully. The specialist will strengthen controls, simplify workflows, and improve how the company uses its HRIS and ERP systems.

Requirements

• Bachelor’s degree in Accounting or a related field, or equivalent experience.
• At least 5 years of Canadian payroll experience, including full-cycle processing and year-end.
• Experience with ADP Workforce Now.
• Strong attention to detail and accuracy.
• Excellent verbal and written communication and interpersonal skills.
• Ability to maintain confidential and highly sensitive information.
• Advanced Excel and Google Workspace skills.
• Ability to multitask across multiple projects.

Nice To Haves

• Payroll Compliance Practitioner (PCP), Payroll Leadership Professional (PLP), or Certified Payroll Manager (CPM) designation preferred.
• U.S. payroll exposure.
• Project management experience.

Responsibilities

• Process bi-weekly payroll for Canadian employees in ADP Workforce Now, including timecard review, off-cycle calculations, deductions, taxable benefits, and paid leave.
• Ensure compliance with federal and provincial payroll legislation, employment standards, and CRA requirements.
• Respond to employee and manager inquiries about payroll.
• Prepare reports to fund benefit-related deductions from employee pay, including RRSP, HSA, and various tax entities.
• Maintain and create employee time-off policies in the timekeeping system.
• Create payroll journal entries for posting in NetSuite, including regular payroll, month-end entries, and other adjustments.
• Handle year-end payroll transactions, including T4s, T4As, amendments, and required federal and provincial filings.
• Meet deadlines across multiple concurrent projects.
• Perform other duties consistent with the general requirements and qualifications of the position.
• Own payroll liability and general ledger reconciliations, resolving variances before month-end close.
• Maintain and test payroll controls and support external audits.
• Identify and lead process improvements and automation in ADP and NetSuite.
• Provide technical support for complex matters such as multi-state tax registration, garnishments, records of employment, and CPP/EI corrections.
• Manage provincial workers’ compensation reporting and payments, such as WorkSafeBC, and employer health tax filings.

Benefits

• Flexible paid time off.
• Competitive pay.
• RRSP/401(k) match.
• Premium benefits package with customizable coverage, paramedical services, and HSA.
• Discounts on Fullscript wellness products.
• Continuous learning opportunities, including training budgets and company-wide initiatives.
• Hybrid and remote work flexibility.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior