Senior Payroll Specialist

Humani HR Careers

1d • $85,000 - $95,000 • Remote

About The Position

Humani HR is a modern-thinking team of HR professionals providing customized, on-demand fractional HR support and consulting to small and medium-sized businesses. The organization is primarily remote-first, with occasional onsite requirements noted for HR Business Partners and Generalists, as well as company events.

The Senior Payroll Specialist provides comprehensive payroll and benefits support across multiple client accounts, serving as a subject matter expert and strategic partner in payroll operations. Working collaboratively with HRBPs, Sr. HRBPs, clients, Finance teams, benefits providers, and external vendors, the role leads payroll execution with a focus on accuracy, compliance, and employee experience. The specialist recommends and implements improvements, navigates complex payroll and benefits matters, mitigates risk, and contributes to compliance initiatives and operational excellence.

The position administers payroll across Canadian jurisdictions, including Québec, and supports benefits and pension administration, payroll systems, year-end reporting, audits, reconciliations, client inquiries, documentation, and special projects. It also provides guidance to other team members, advises clients on payroll matters, and supports HR policies and employee documentation where they intersect with payroll, benefits, legislative, and operational requirements.

Requirements

• 7–10 years of progressive experience administering payroll and benefits.
• Experience processing payroll across multiple provinces, with a strong understanding of Ontario, British Columbia, and Québec payroll legislation, deductions, remittances, and year-end requirements.
• Ability to manage payrolls of varying sizes and complexity, including multi-provincial, multi-entity, and salaried and hourly populations.
• Experience processing payroll using multiple platforms.
• Strong knowledge of Canadian payroll legislation, employment standards, taxable benefits, statutory deductions, and employer remittance requirements.
• Experience processing and reconciling payroll transactions involving benefits, pensions, bonuses, commissions, retroactive payments, and termination payments.
• Experience managing payroll audits, reconciliations, and year-end activities, including T4, T4A, RL-1, and related reporting.
• Strong analytical and problem-solving skills, exceptional attention to detail, and a high degree of accuracy.
• Ability to handle sensitive and confidential employee information professionally and discreetly.
• Ability to prioritize competing deadlines and manage multiple payroll cycles in a fast-paced environment.
• Strong client relationship management and communication skills, including the ability to support employees, managers, and external stakeholders.
• Payroll Compliance Practitioner (PCP) designation required.

Nice To Haves

• Experience with Dayforce, ADP Workforce Now, UKG, Workday, or similar payroll platforms.
• Experience supporting payroll implementations, system upgrades, process improvements, and testing activities.
• Certified Payroll Manager (CPM) designation, active membership with the National Payroll Institute, or demonstrated commitment to ongoing payroll professional development.
• Post-secondary education in Payroll Administration, Human Resources, Accounting, Business Administration, or a related field is preferred.

Responsibilities

• Process accurate and timely payrolls for multiple clients across Canadian jurisdictions, including Québec.
• Administer payroll transactions such as hires, terminations, leaves, bonuses, commissions, retroactive adjustments, and taxable benefits.
• Ensure compliance with federal and provincial payroll legislation, employment standards, tax regulations, and reporting requirements.
• Calculate, validate, and reconcile earnings, deductions, remittances, and statutory contributions.
• Manage payroll activities across multiple platforms and support system maintenance, testing, implementations, and enhancements.
• Coordinate employee benefits and pension deductions, enrollments, changes, and terminations.
• Lead payroll year-end activities, including preparation and distribution of T4s, T4As, RL-1s, and other required reporting.
• Conduct payroll audits, reconciliations, and quality checks, and identify and resolve discrepancies.
• Research and resolve complex payroll inquiries from employees, managers, and clients.
• Maintain accurate payroll records and protect the confidentiality and security of employee information.
• Collaborate with Humani HRBPs, clients’ Finance teams, benefits providers, and external vendors to support seamless payroll administration.
• Monitor legislative changes and recommend updates to payroll processes, policies, and system configurations.
• Support payroll implementations, process improvements, system upgrades, testing, and special projects.
• Develop and maintain payroll SOPs, process documentation, and best practices.
• Identify opportunities to improve payroll efficiency, accuracy, and service delivery.
• Advise assigned clients on payroll and benefits matters and provide proactive support.
• Serve as a subject matter expert on Canadian payroll legislation and best practices.
• Review and validate payroll work completed by other team members, providing guidance and support as needed.
• Lead payroll aspects of organizational changes, acquisitions, system transitions, and workforce restructuring initiatives.
• Analyze complex payroll issues and recommend practical, compliant solutions to clients and internal stakeholders.
• Support HRBPs and Sr. HRBPs with HR policies, procedures, and employee documentation, ensuring alignment with payroll, benefits, legislative, and operational requirements.

Benefits

• Base salary of $85,000–$95,000, with potential annual performance-based bonus of 10–25% or more of base salary; stated total compensation of up to $93,000–$118,000+.
• Four weeks of vacation, five wellness days, and public holidays observed.
• Health Benefit Plan.
• Retirement Savings/Match program.
• Primarily remote work, with opportunities for in-person relationship building through company-wide retreats and local team events.
• Reimbursement of professional HR association fees.
• Opportunity for meaningful career growth and client impact.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed