Senior Payroll and Benefits Administrator E11

Airxcel Inc•Wichita, KS

3d•Onsite

About The Position

The Senior Payroll and Benefits Administrator owns day-to-day payroll and benefits administration and serves as Airxcel’s subject matter expert for payroll, benefits, HRIS data integrity, and teammate support. The role ensures accurate payroll processing, efficient administration of teammate benefit programs, regulatory compliance, and high-quality service to teammates across the organization. It is based at Airxcel’s corporate office in Elkhart, Indiana, or Wichita, Kansas, and reports to the Vice President, People & Culture. The position processes payroll across multiple divisions, pay cycles, and populations; administers benefit programs and enrollment activities; supports teammates with payroll and benefits questions; and contributes to compliance, audits, reporting, and payroll-related financial reconciliations. It maintains teammate and organizational data in ADP Workforce Now and recommends process improvements to strengthen efficiency, accuracy, and teammate satisfaction. The role requires an associate’s degree in a related field, at least four years of payroll administration experience, at least three years of benefits administration experience, experience with ADP Workforce Now, and working knowledge of relevant benefits and payroll regulations. A bachelor’s degree is preferred. The work involves prolonged periods of sitting and computer use, frequent use of office equipment, and occasional lifting and movement through office and manufacturing environments.

Requirements

Associate’s degree in Human Resources, Business Administration, Accounting, or a related field.
At least 4 years of payroll administration experience.
At least 3 years of teammate benefits administration experience.
Experience using ADP Workforce Now as the payroll platform.
Strong working knowledge of ACA, COBRA, FMLA, HIPAA, ERISA, and payroll tax requirements.
Ability to communicate effectively in person, by telephone, and electronically.
Ability to occasionally lift and carry materials weighing up to 20 pounds.

Nice To Haves

Bachelor’s degree.
Certified Payroll Professional (CPP) certification.
SHRM-CP or PHR certification.
Multi-state payroll experience.
Manufacturing or multi-location employer experience.
Advanced Microsoft Excel proficiency, including Pivot Tables and reporting analytics.

Responsibilities

Process payroll accurately and on time across multiple divisions, pay cycles, and populations.
Audit timekeeping records, earnings codes, deductions, tax withholdings, garnishments, and leave transactions before payroll submission.
Investigate and resolve payroll discrepancies in compliance with federal, state, and local payroll regulations.
Support year-end payroll activities, including W-2 processing, payroll reconciliations, and reporting.
Maintain payroll records and documentation according to company policies and regulatory requirements.
Support payroll and benefits integration activities related to acquisitions, divestitures, and organizational changes.
Support administration of teammate benefit programs, including medical, dental, vision, life insurance, disability, flexible spending, health savings, and retirement plans.
Coordinate benefit enrollments, qualifying life events, terminations, and eligibility audits.
Manage open enrollment communications, system updates, and vendor coordination.
Review and reconcile benefit carrier invoices and enrollment files.
Respond to teammate payroll and benefits inquiries and educate teammates on benefits, enrollment, and payroll matters.
Help resolve benefit claims, payroll discrepancies, and vendor-related concerns.
Support new-hire orientation by presenting payroll and benefits information and ensuring timely enrollment.
Support compliance with ACA, COBRA, HIPAA, ERISA, FLSA, and applicable payroll tax regulations.
Prepare recurring and ad hoc payroll, benefits, and workforce reports for leadership, Finance, and external stakeholders.
Partner with Finance to reconcile payroll-related general ledger accounts, benefit deductions, employer benefit expenses, and payroll tax liabilities.
Assist with internal audits, benefit plan audits, workers’ compensation reporting, and retirement plan audits.
Maintain documentation supporting regulatory and compliance requirements.
Maintain teammate records and organizational data in ADP Workforce Now and conduct regular audits and system reviews to ensure data integrity.
Recommend and implement process improvements and serve as a subject matter expert for payroll and benefits system processes and workflows.
Maintain confidentiality, attention to detail, accountability, effective prioritization, positive working relationships, and a high level of customer service.