Payroll & Benefits Administrator

NABCO Entrances, Inc.•Muskego, WI

About The Position

The Payroll & Benefits Administrator leads payroll processing for all US and NABCO Canada locations and provides benefits administration support to North American employees, excluding Royal Doors. The role provides back-end Human Resources support to help the department operate smoothly and ensure employees are paid accurately and on time. It also administers company benefits across US and NABCO Canada locations, excluding Royal Doors. The position handles payroll processing and auditing, employee and timekeeping data, payroll-related reporting, contributions, tax forms, and records of employment. It supports benefits enrollment and changes, leave administration, benefit deduction reconciliation, employee communications, and coordination with brokers or insurance companies. General administrative responsibilities include maintaining personnel and confidential medical files, employment verifications, and tracking paid time off and sick time.

Requirements

Exceptional customer service experience.
Proficiency with standard office software, including Microsoft Word, PowerPoint, and Excel.
Knowledge of business processes and procedures.
An associate degree in HR, Business, or another related field.
Ability to meet deadlines, follow through in a timely manner, and manage priorities.
Strong organizational, time-management, and problem-solving skills.
Honesty, integrity, and the ability to maintain a high level of confidentiality.
Professional demeanor and effective verbal and written communication, with exceptional attention to detail.
Sound judgment, interpersonal skills, and collaboration skills.
Ability to produce results with minimal or remote supervision in a team environment.
Ability to provide competent, convenient, and cost-effective service while reflecting teamwork, trust, respect, and confidentiality.
Initiative and good judgment.
Punctuality and reliability.

Nice To Haves

Knowledge of payroll and HR functions.
A bachelor's degree.
Two years of multi-state and Canadian payroll experience.
Experience with Paychex and/or ADP Workforce Now HRIS systems.
Zero to two years of experience in benefits administration, recruiting, leaves of absence, and/or other aspects of HR.

Responsibilities

Process weekly and bi-weekly payroll, expense reports, bonus payroll, and required annual tax forms.
Thoroughly audit each payroll to ensure error-free submissions.
Submit and track 401(k), RRSP, and HSA contributions.
Enter employee data, including direct deposits, hires, leaves of absence, terminations, deductions, and pay adjustments, into the applicable HR and payroll systems.
Gather timekeeping data and audit it to resolve issues before payroll is processed.
Generate reports as requested.
Support the Controller and Finance Manager with payroll reporting that affects the General Ledger.
Generate Records of Employment (ROE) as needed.
Audit Paid Time Off (PTO) and sick time accruals and make adjustments as needed.
Assist with responding to payroll-related government notices as needed.
Assist with benefits and leave administration, including new-hire enrollment, open enrollment, changes, coverage terminations, FMLA, STD/LTD, and provincial leave requirements.
Issue employee communications regarding company benefits.
Periodically reconcile benefit deductions to ensure accurate collection of contributions and application of taxable benefit amounts in payroll.
Enter confidential data into HR systems and update documents, invoices, and databases.
Coordinate the unemployment compensation process with the respective HR leader.
Collaborate with brokers or insurance companies on employee questions.
Complete employment verification requests.
Maintain personnel and confidential medical files.
Perform other administrative duties and related projects as assigned.
Track PTO, sick time, and carry-over amounts.
Follow proper safety procedures, lifting techniques, and personal protective equipment guidelines.