Senior Payroll Administrator / Administrateur.trice sénior.e à la paie

Ludia•Montreal, QC

5d•Hybrid

About The Position

Ludia is looking for a detail-oriented Senior Payroll Administrator to join its Finance team on a part-time basis. Reporting to the accounting manager, this person will be responsible for the accurate and timely processing of payroll for approximately 170–200 employees, while serving as a reliable, accessible point of contact for all payroll-related questions.

Requirements

3+ years of experience in a payroll administration role.
Solid knowledge of Quebec and Canadian employment standards, labor legislation, and payroll regulations.
Experience with payroll systems; Dayforce knowledge is an asset.
High attention to detail, strong organizational skills, and ability to handle confidential information with discretion.
Fluency in English and French (both written and spoken) is required to communicate effectively across diverse teams and external stakeholders.
Eligible applicants must be located in the province of Quebec and have working rights in Canada.

Nice To Haves

PCP (Payroll Compliance Practitioner) certification from the National Payroll Institute, or actively working toward it.
Experience processing payroll for 100+ employees.

Responsibilities

Process biweekly payroll accurately and on schedule, ensuring compliance with federal and provincial regulations.
Review, verify, and process all payroll-related changes, including new hires, terminations, salary adjustments, direct deposit updates, and leave management.
Prepare and submit government remittances (income tax, CPP/QPP, EI, QPIP) within required deadlines.
Execute year-end reporting and tax filing processes, including T4 and RL-1 generation and distribution.
Prepare and issue Records of Employment (ROEs) in a timely manner.
Ensure compliance with CNESST reporting requirements and annual declaration of remuneration.
Process benefits enrollments, changes, and terminations in coordination with the HR team.
Support HR during the annual benefits renewal and open enrollment period.
Reconcile benefits premiums with insurer invoices on a regular basis.
Act as the primary point of contact for employee payroll and benefits inquiries, providing clear, accurate, and timely responses.
Proactively communicate key payroll dates, deadlines, and policy changes to employees.
Maintain up-to-date payroll documentation and FAQs to support employee self-service and onboarding.
Identify and implement improvements to payroll processes, systems, and workflows.
Maintain and optimize the use of the payroll system (Dayforce or equivalent).