Senior Payroll Administrator

Reliable Heating & Air•Kennesaw, GA

11d•Onsite

About The Position

The Senior Payroll Administrator manages the entire day-to-day payroll process for over 300 team members, collaborating closely with HR and other business partners on payroll-related matters. This role is responsible for resolving all payroll issues, preparing and reporting on commissions and spiffs, working with the benefits team, and coordinating requests with internal and external auditors. Additionally, this position will oversee the administration of the Company’s 401(k), Flexible Spending Accounts (FSA), and Health Savings Account (HSA) plans.

Requirements

5 + years of relevant experience required
Experience with ADP Workforce Now required
Basic knowledge of general accounting (debits, credits, journal entries, reconciliations) required
Knowledge of 401(k) and Health Savings Account (HSA) administration
Full cycle payroll experience
Strong attention to detail
Excellent communication skills, both written and verbal.
Excellent organization skills and attention to detail.
Proficient in Microsoft Office Suite, especially, Excel (VLOOKUP’s, Pivot Tables, etc.)
Problem-solving, time management skills with the ability to multitask and prioritize.
Team player, but also self-sufficient.

Responsibilities

Manage the process for bi-weekly payrolls with a high degree of accuracy and timeliness
Process off-cycle, prior quarter adjustments and manual checks, as needed
Manage validation table, deduction and earnings code set up in ADP
Assists with ADP questions/issues via email, TEAMS, or other methods in a timely fashion
Create weekly, bi-weekly, monthly and quarterly reports in ADP
Properly set up and register for processing payroll in different states based on TM residence
Perform Year-End payroll processing (reconciliation, W2s, 1095-C, quarterly adjustments, etc.)
Produce payroll and compliance details for internal and external auditors
Works closely with Managers and internal business partners on payroll matters
Assist with Payroll overview in New Hire Orientation and train newly hired managers on their payroll responsibilities
Create and upload payroll related journal entries into Accounting system
Report all taxes and ensures compliance with federal, state, and local payroll, wage/hour laws and best practices
Process VOEs, Garnishments, Income Deduct orders and manage the remittance process
Balance the payroll accounts by resolving payroll discrepancies
Identify and recommend updates to payroll processing software, systems, and procedures
Conduct monthly payroll and insurance vendor reconciliations
Compile time, production, and payroll data from time sheets and other records
Issue and record adjustments to pay related to previous errors or retroactive increases
Track leave time, such as vacation, personal, and sick leave – benefit deductions in arrears
Assists accounting with tax payments, 941s and GL ledger reports
Ensure that computing, withholding, and deductions are set up correctly in ADP
Process and track employee reimbursements and tool/purchase repay program
Administer 401(k) plan and employer match in compliance with plan document
Manage 401(k), HSA and FSA changes, participation, employer contributions, reconciliation, escalations, and bi-weekly funding
Manage 401(k) & Worker's Comp annual audits, compliance testing and plan administration
Perform other duties as assigned