Senior Payroll Administrator

City of Gulfport•Gulfport, MS

4d•Onsite

About The Position

The Senior Payroll Administrator performs complex, independent payroll support duties using a major payroll software system. The position is classified as non-essential for emergency response and critical continuity operations. The role prepares and processes payroll and related financial documents, administers payroll taxes and deductions, maintains payroll and timekeeping records, reconciles payroll information, and produces reports and tax filings. It coordinates timekeeping and workflow with City departments, supports employees and Human Resources with payroll questions, and trains and oversees employees who enter time and attendance information. The position also maintains and improves payroll procedures, handles confidential information, and performs other duties as assigned. The position requires a high level of detail, discretion, accuracy, ethical conduct, and the ability to work independently and collaboratively. Work is primarily performed inside an office environment.

Requirements

Associate’s degree in accounting is highly desired; equivalent combinations of experience, education, and/or training may substitute for the listed minimum requirements.
Three years of progressively responsible experience working in a payroll department.
Valid Mississippi Driver’s License.
Knowledge, skills, abilities, and experience in payroll.
Ability to keep current with changing technology, industry practices, and wage and hour laws.
Strong attention to detail and ability to perform basic mathematical operations and quickly detect fiscal recording errors.
Ability to work independently and in a team environment with minimal supervision.
Ability to handle confidential information with discretion and maintain harmonious working relationships.
Ability to read, write, communicate effectively, and comprehend directions.
Ability to explain and demonstrate that essential job functions can be performed, with or without reasonable accommodations.

Nice To Haves

Associate’s degree in accounting.

Responsibilities

Prepare and process payroll and other financial documents.
Review, calculate, and process payroll changes and adjustments.
Review and reconcile payroll records for accuracy.
Maintain, scan, and file payroll records.
Prepare and execute state and federal payroll taxes.
Assist employees with payroll deductions and withholdings.
Coordinate timekeeping activities with all departments and maintain electronic accruals.
Provide payroll information to employees and outside agencies.
Calculate and process elected and mandatory payroll deductions, including taxes, child support orders, insurance, and garnishments.
Review and maintain updated procedures, and coordinate workflow and procedures between Payroll and City departments.
Train and oversee employees who enter time and attendance information.
Prepare direct-deposit information for timely transmittal to the bank and monitor bank activity for direct-deposit returns.
Assist Human Resources with payroll-related questions and issues.
Generate payroll and financial reports for departments and compile monthly payroll reports for month-end entries.
Balance and prepare payroll tax returns.
Review employee information entered in MUNIS.
Reconcile and prepare annual employee W-2 forms and remit them to the Social Security Administration and the State of Mississippi.
Make journal entries as required.
Administer and maintain the electronic timekeeping system.
Address and resolve employee concerns professionally and discreetly; maintain effective working relationships and a filing system.
Maintain, direct, improve, and analyze payroll processing and procedures.
Perform other duties as assigned by the direct supervisor, manager, director, or mayor.