Senior Payroll & Benefits Administrator

Bold Orange Company•Minneapolis, MN

About The Position

Bold Orange is seeking a highly organized, detail-oriented, and compliance-driven Senior Payroll & Benefits Administrator to support its growing agency and evolving employment requirements. The role provides leadership and hands-on administration across payroll, benefits, and related HR compliance, with a focus on accuracy, employee experience, and process improvement. The administrator processes bi-weekly payroll for more than 175 employees and administers health, retirement, leave, and other benefit plans. The role works closely with Finance, the HR director, brokers, vendors, and employees; maintains accurate HRIS data; monitors legislation across the United States; and recommends process improvements and automation as the company scales. The position is based in Minneapolis, Minnesota. Employees local to the Twin Cities metro area can expect to work in the office one to two days per week. The posting describes travel to the Minneapolis office on an as-requested basis for hires outside the metro area when the position is listed as open to remote, and notes that some travel is anticipated. The anticipated annual base salary is $75,000 to $95,000, depending on experience and local market.

Requirements

At least 5 years of hands-on payroll and benefits administration experience, including end-to-end payroll for 100 or more employees.
Deep knowledge of federal and multi-state payroll, wage and hour, and benefits rules, including FLSA, FMLA, ACA, COBRA, ERISA, and HIPAA.
Experience with various HRIS platforms.
Strong Excel skills, including pivot tables and VLOOKUP/XLOOKUP.
Strong attention to detail and reconciliation skills.
Sound judgment when handling highly confidential information.
Clear, warm communication and a commitment to employee experience, including the ability to explain deductions and plan options in plain language.

Nice To Haves

Multi-state payroll experience.
Bachelor’s degree in HR, business, accounting, or a related field, or equivalent experience.
Experience with mergers, acquisitions, or system conversions, including payroll and benefits integration.

Responsibilities

Process accurate, timely bi-weekly payroll for more than 175 employees, including bonuses, commissions, retroactive pay, and off-cycle payroll runs.
Audit payroll before and after each run, reconcile results with Finance, and resolve discrepancies promptly.
Manage payroll tax filings, garnishments, year-end processing, and W-2s in coordination with the payroll provider.
Maintain compliant payroll practices for employees in multiple states, including withholding and state-specific Earned Sick and Safe Time and Paid Leave requirements.
Partner with Finance on general ledger entries, accruals, and audit requests.
Administer health, dental, vision, life, disability, FSA/HSA, and 401(k) plans.
Partner with the benefits broker on renewals, plan design, and vendor management, and provide data and recommendations to the HR director.
Manage leaves of absence, including FMLA, Paid Leave, and STD/LTD, as well as COBRA, coordinating with payroll.
Reconcile monthly carrier invoices and resolve billing and eligibility issues.
Respond to employee payroll and benefits questions and facilitate regular education opportunities.
Oversee payroll and benefits compliance, including ACA reporting, Form 5500 filings, nondiscrimination testing, and 401(k) audits.
Maintain accurate payroll and benefits data in the HRIS and build reports for leadership and Finance.
Monitor employment legislation across the United States and inform HR and Finance teams of relevant changes.
Document processes and recommend improvements and automation as the company grows.
Perform other duties as assigned.