Senior Payroll Administrator

City of Gulfport•Gulfport, MS

6d•$52,057 - $52,057

About The Position

The Senior Payroll Administrator performs highly complex and independent payroll support duties using a major payroll software system. The position is classified as non-essential personnel for emergency response and is not considered immediately necessary for emergency response or critical continuity operations. The role prepares, processes, reviews, reconciles, and reports on payroll and related financial documents; administers payroll taxes, deductions, timekeeping, and employee records; and supports employees, Human Resources, outside agencies, and City departments on payroll matters. The position also maintains and improves payroll procedures, oversees time-and-attendance entry activities, and handles confidential information with discretion. The work is primarily performed inside an office environment.

Requirements

Three years of progressively responsible experience working in a payroll department; an equivalent combination of experience, education, and/or training may substitute for the listed minimum requirements.
Must possess a valid Mississippi Driver’s License.
Must possess payroll-related knowledge, skills, abilities, and experience and be able to explain and demonstrate the ability to perform essential functions, with or without reasonable accommodations.
Ability to keep current with changing technology, industry practices, and wage and hour laws.
Strong attention to detail and ability to perform basic mathematical operations and detect fiscal recording errors.
Ability to communicate effectively, read and write, and comprehend directions.
Ability to work independently and in a team environment with minimal supervision.
Ability to handle confidential information discreetly and maintain harmonious and effective working relationships.
Ability to maintain a filing system and maintain, direct, improve, and analyze payroll processes and procedures.

Nice To Haves

Associate’s Degree in accounting is highly desired.

Responsibilities

Prepare and process payroll and other financial documents; review, calculate, and process payroll changes and adjustments.
Review and reconcile payroll records for accuracy and detect fiscal recording errors.
Maintain, scan, and file payroll records and maintain a filing system.
Prepare and execute state and federal payroll taxes; balance and prepare payroll tax returns.
Assist employees with payroll deductions and withholdings and provide payroll information to employees and outside agencies.
Calculate and process elected and mandatory payroll deductions, including taxes, child support orders, insurance, and garnishments.
Coordinate timekeeping activities with all departments and maintain electronic accruals.
Review and update procedures and coordinate workflow and procedures between Payroll and City departments.
Train and oversee employees who perform time-and-attendance entry functions.
Prepare direct deposit information for timely transmittal to the bank and monitor bank activity for direct deposit returns.
Assist Human Resources with payroll-related questions and issues.
Generate payroll and financial reports for departments and compile monthly payroll reports for month-end entries.
Review employee information entered in MUNIS.
Reconcile and prepare annual employee W-2 forms and remit them to Social Security and the State of Mississippi.
Make journal entries as required.
Administer and maintain the electronic timekeeping system.
Maintain, direct, improve, and analyze payroll processing and procedures.
Address employee concerns professionally and discreetly; work independently and as part of a team with minimal supervision.
Maintain effective working relationships with employees, peers, and other departments; handle confidential information with discretion.
Model and practice the highest standards of ethical conduct.
Perform other duties as assigned by the direct supervisor, manager, director, or mayor.