Senior Pastor Administrative Assistant / Office Manager

Peninsula Covenant Church•Redwood City, CA

27d•$77,000 - $80,800•Onsite

About The Position

Peninsula Covenant Church is seeking a Senior Pastor Administrative Assistant / Office Manager to provide high-level administrative and organizational support to the Senior Pastor while ensuring the smooth and effective operation of the church office. This role serves as a trusted administrative partner, coordinating schedules, communications, meetings, projects, and confidential matters with discretion. In addition to supporting the Senior Pastor, this position manages the church office, coordinates large church-wide events, provides administrative support for key church functions including database management, and assists the Executive Pastor with fundraising and development activities. The role requires an individual deeply committed to the mission of Peninsula Covenant Church, demonstrating spiritual maturity and a servant-hearted approach.

Requirements

Active and growing Christian faith.
Regular participation in the life and worship of a local church, with a willingness to actively participate in Peninsula Covenant Church.
Minimum of 3–5 years of progressively responsible administrative, executive assistant, office management, church administration, or related experience.
Exceptional organizational and time-management skills.
Strong written and verbal communication skills.
Excellent attention to detail and follow-through.
Proficiency with Microsoft Office and/or Google Workspace.
Ability to learn and effectively use church database and administrative systems.
Must adhere to PCC’s Safe Church policies, including a mandatory background check.

Nice To Haves

Previous experience working in a church or ministry environment.
Experience with fundraising, donor relations, or capital campaigns.
Experience coordinating events for 50-500 people.

Responsibilities

Provide comprehensive administrative support to the Senior Pastor.
Manage and coordinate the Senior Pastor's calendar, appointments, meetings, speaking engagements, and other commitments.
Prepare agendas, meeting materials, correspondence, presentations, and other documents.
Coordinate travel arrangements, registrations, hospitality, and logistical details for ministry-related activities.
Track assignments, commitments, follow-up items, and deadlines.
Screen, prioritize, and respond to routine communications on behalf of the Senior Pastor.
Assist with communication and coordination between the Senior Pastor, staff, leadership teams, volunteers, members, and outside organizations.
Handle sensitive and confidential information with discretion and professionalism.
Anticipate needs and proactively address administrative matters.
Help the Senior Pastor remain focused on ministry priorities by managing administrative details and follow-up.
Maintain relationships with and provide support to key partners such as PCC’s leadership team, nominating committee, and both our regional and national parent organizations.
Serve as the primary administrative coordinator and/or event coordinator for major church-wide events and activities.
Establish timelines, schedules, and task lists for events.
Coordinate communication among pastors, ministry leaders, staff, volunteers, vendors, and other participants for events.
Reserve facilities and coordinate room setups, equipment, supplies, catering, and other logistical needs for events.
Maintain event budgets and track expenses as assigned.
Coordinate event details across multiple departments.
Identify potential logistical challenges and develop solutions for events.
Ensure appropriate follow-up and documentation after events.
Serve as the central administrative point of contact for assigned large-scale events.
Provide administrative assistance to the Executive Pastor as assigned.
Assist with fundraising and development activities, including campaign-related administrative tasks.
Coordinate meetings, communications, schedules, materials, and follow-up associated with fundraising initiatives.
Maintain appropriate donor records and tracking systems.
Assist with donor-related events and communications.
Handle confidential financial and donor information with appropriate discretion.
Oversee the Church office, including scheduling, ordering supplies, overseeing volunteers, answering questions, and answering the phone.
Take ownership of complicated administrative issues and see them through to resolution.
Research options, gather information, identify solutions, and make appropriate recommendations.
Spearhead effective database management across all ministries using Planning Center Online (PCO), including peer support and training.
Support and train all ministry administrators to ensure cohesion and unified processes across ministries.
Coordinate across multiple departments to resolve problems.
Develop systems, procedures, and tools that improve organizational effectiveness.
Manage special projects assigned by the Senior Pastor or Executive Pastor.
Exercise sound judgment regarding when to resolve an issue independently and when to seek direction.
Follow through consistently until projects and problems are completed or resolved.
Work in collaboration with the Spiritual Formation staff to coordinate the administrative and logistical details associated with memorial services, weddings, and other special services.
Maintain appropriate boundaries and confidentiality when working with sensitive pastoral, personnel, financial, or congregational information.
Perform other duties as they pertain to supporting the Ministry's principal objective.