Senior Operations Coordinator

National Wildlife Federation•Boulder, CO

5d•$55,000 - $62,000•Hybrid

About The Position

The Senior Operations Coordinator is part of NWF’s Program Operations team and handles administrative tasks for the various Program and Advocacy teams, as well as office-based duties based in Annapolis, MD or Denver, CO. The Senior Operations Coordinator provides day-to-day support, assisting the operations managers with financial/administrative procedures, technology systems oversight and management, internal communications for the team, and inspiring a team environment and culture that advances NWF core values and commitment to diversity, equity, inclusion, and justice. The successful candidate will be a self-starter who cares about detail, is motivated to organize and create structure, and embodies NWF values. The position is matrixed, cutting across all Program Operations teams, reporting directly to one Senior Director of Program Operations but and working collaboratively with the Program Ops leadership team and several operations managers. This position will also work closely with other support departments of the organization including (but not limited to) Finance, Philanthropy, Legal, Human Resources, and Accounts Payable.

Requirements

Bachelor's degree or equivalent years of experience in a relevant field (e.g., business administration, finance, etc.) plus two additional years of experience coordinating operations
Strong interpersonal and communication skills, both verbal and written
Ability to manage multiple tasks at once to meet deadlines, working both in a team environment and independently
Able to exercise independent judgment after the initial onboarding period
Strong organizational skills and attention to detail
working knowledge of Microsoft Excel and other Microsoft Office Suite applications
Ability to contribute to the diversity, equity and inclusion initiatives set forth by the National Wildlife Federation.

Responsibilities

Act as the right hand to Operations Managers and serve as the go-to person on the assigned program team to assist with questions regarding logistics, contract and procurement compliance, expense reimbursements and other operational tasks.
Coordinate administrative processes and tasks (e.g., contracts, grant agreements, reports, financials) by preparing checklists, securing appropriate approvals, monitoring financials and managing tasks to deadlines.
Review documents and reports for accuracy and to ensure compliance with funder requirements and internal policy.
Assure payments to vendors, process gifts from funders, and manage staff expenses.
Work with the appropriate internal teams to meet workplace needs, e.g., office supplies, software requests, equipment, etc.
Provide operational support as needed, including coordinating logistics for meetings, organizing and developing support materials (e.g., agendas, presentations, and background information), managing room reservations, producing meeting notes and actions items, drafting communications, and maintaining electronic files.
Work with IT Department to maintain office and staff technology and infrastructure.
Take primary responsibility for the maintenance and atmosphere of the assigned physical office space, inclusive of administrative supplies and equipment.
Support hiring, onboarding, professional development, and retention processes, ensuring equity is at the forefront.
Work independently to track, complete, and follow up on assigned tasks. Proactively seek work and ways to contribute to the team, brainstorming with team members to solve problems and find solutions to administrative issues.