Senior Office Support Assistant

SOFT COMPUTER CONSULTANTS•Clearwater, FL

20h•Onsite

About The Position

The Senior Office Support Assistant assists the Office Support Manager in daily departmental operations and acts as a back-up in their absence. This position also oversees the shipping department and assists other departments as needed.

Requirements

An Associate’s Degree is required.
Minimum of Two-years administrative experience required.
Intermediate to Advanced Microsoft Office skills are required.
Excellent communication, interpersonal, and organizational skills.
Must possess excellent attention to detail.
Ability to work in a stressful, fast-paced environment.
The ability to handle multiple tasks at once, as well as prioritize those tasks and respond accordingly.
Intermediate MS Office knowledge required.

Nice To Haves

A BA/BS Degree in Business Administration or related is preferred.
Coordination of business travel or hospitality experience is a plus.

Responsibilities

Provides back-up support for the Office Support Manager.
Assists with office support team development and training.
Assists with resume screening for SCC office support admin candidates.
Works directly with Office Support Manager, Facilities Department & HR on Security system, security cameras, and badge access for the building.
Assists with managing facility work orders, cleaning requests, and SCC Apartment cleanings.
Provides back-up to Office Support, Shipping, & Front Desk personnel as needed.
Assist Office Support Manager & Office Support team during Hurricane Season: maintain and order supplies, assist in storm preparation activities by organizing resources and creating contingency plans, and provide in-office coverage for department staff absences.
Assists with yearly Archive room shred project.
Organizes yearly AED/CPR trainings for administrative staff at SCC.
Assists with conference room setup for internal meetings & client meetings.
Works directly with the Office Support Manager & Office Support Assistants to plan all office events, creates flyers for events, and executes events day-of.
Creates materials requisitions & places office supply orders for Office Support.
Processes new-hire requests for supplies and badges.
Tracks items lost & found at SCC.
Assists with lunch distribution for employees and clients.
Processes company mail and business card requests.
Collects funds from vending machines.
Complies with all approved procedures, directives and guidelines.
Assists with any other office support projects that may arise.
Performs other duties as assigned.