SENIOR OFFICE ASSOCIATE - Range 10 / AMEA

Municipality of Anchorage • Anchorage, AK

1d • Onsite

About The Position

This position is represented by the Anchorage Municipal Employee Association (AMEA) and is subject to the provisions of the current agreement between the Municipality of Anchorage and the Union. Employees who are hired or rehired to any position shall be placed at the entrance pay step, and advancement from the entrance step to the maximum step within a pay grade shall be by successive steps. Remote work schedule opportunities (telecommuting) may be considered after successful completion of probation, at the discretion of management and with the approval of the department head. Not all positions are eligible for remote work (telecommuting) per P&P 40-40. To be considered for employment, applicants must be legally authorized to work and accept employment in the United States. The Municipality of Anchorage is not able to provide any type of sponsorship, including Student Visas and Employment Visas, under any circumstances.

Requirements

• High school diploma, GED, or equivalent, and two (2) years of experience in office clerical work.
• Associate’s degree in Accounting, Business, Computer Information Systems, or similar discipline and experience in office clerical work.
• Ability to type at a net speed of 35 WPM.
• Satisfactory background check which includes criminal, education, and employment history at time of hire.

Nice To Haves

• Preference will be given to Anchorage Municipal Employees Association (AMEA) employees.
• AMEA employees who are successful in the screening process will be forwarded to the department for consideration prior to any non-AMEA applicants.
• Veterans who wish to be considered for interview preference, as permitted in Municipal Personnel Rules 3.30.031 D, must attach to the application a copy of their DD Form 214, DD Form 256, NGB Form 22, or a letter from the US Department of Veterans Affairs, recognizing the person as a veteran.
• Individuals currently serving as a member in good standing in the National Guard or the organized military reserves who wish to be considered for interview preference, as permitted in Municipal Personnel Rules 3.30.031 D, must attach proof of current service to the application.

Responsibilities

• Participate as a member of the Office Support Team by checking for and suggesting proper formatting, grammar, spelling and content of all documents presented to the Team for processing.
• Creating and explaining to others the correct use of templates, MS Word track changes and letters and mailing functions, MS Outlook calendar sharing and task functions, and electronic and hard copy filing and archiving.
• Greet public, answer telephones and make referrals.
• Assist with data entry of bid tabs, utility database, and weight tickets.
• Prepare and mail out distributions and Insulated Streets Updates.
• Prepare Assembly documents and enter into OnBase system.
• Act for other office administrative staff when necessary.
• Perform other duties as assigned.

Benefits

• The Municipality of Anchorage participates in the U.S. Department of Homeland Security E-verify Program.
• If selected for hire, the appointment in this position will be conditional based upon a satisfactory Municipal Employment Office conducted Background Check.
• A Background Check encompasses criminal history, verifying education, and verifying dates of employment.
• If selected for hire, appointment in this position will be conditional based upon the submission of a current documentation/certification of the typing speed ability.
• The documentation/certification must contain the applicant's name and be current within the past one (1) year.
• All required certifications and/or licenses must remain current for the duration of employment.
• The Municipality of Anchorage is an Employer of National Service. Please be sure to include any volunteer work with AmeriCorps, Peace Corps, or other national service programs on your application in the work history portion.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED