Senior Office Assistant

City of Albuquerque•Albuquerque, NM

10d•Onsite

About The Position

Participate in processing, monitoring and maintaining documents regarding a variety of City programs in an assigned department or division; assist all professional staff with routine and/or clerical duties; maintain department filing systems records and databases; and perform a variety of duties relative to the assigned area of responsibility. Job descriptions are intended to present a general list of tasks/duties performed by employees within this job classification. Job Descriptions are not intended to reflect all duties performed within the job. Essential and Supplemental Functions ESSENTIAL FUNCTIONS: Essential functions may include, but are not limited to the functions listed below. Must be able to perform the essential functions of the job with or without a reasonable accommodation. Participate in processing, monitoring and maintaining documents regarding a variety of City programs in assigned area. Assist all professional staff with routine and/or clerical duties; and perform a variety of duties relative to the assigned area of responsibility. Maintain department filing systems, records and databases; develop, implement and modify filing systems. Prepare and proofread a variety of documents including general correspondence, fliers, memoranda and reports using Microsoft Word and Excel software. May prepare purchase requests and logs; order and maintain inventory of office supplies; order uniforms, books, magazines, pamphlets and various materials, supplies and equipment as needed. May process vendor invoices for payment; input information into the computer. Collect money from the public, maintain and balance cash register. Perform basic bookkeeping/accounting duties; maintain petty cash fund. Prepare and maintain computerized records, rosters, lists, and logs; ensure information currency and accuracy; enter pertinent information into the computer. Answer the telephone and assist the general public. May assist in the review, preparation and processing of payroll activities. May assist in the coordination of travel arrangements. May lead lower level clerical staff. SUPPLEMENTAL FUNCTIONS: Perform related duties and responsibilities as required. May be required to respond to public inquiries received from 311 call center tickets; provide information as requested within the area of assignment.

Requirements

High school diploma or GED
Three (3) years of clerical or office assistant experience.
Dependent on position may require a valid certified typing test issued by a state agency, county agency or an accredited educational institution with a minimum score of forty (40) net WPM.

Responsibilities

Participate in processing, monitoring and maintaining documents regarding a variety of City programs in an assigned department or division.
Assist all professional staff with routine and/or clerical duties.
Maintain department filing systems, records and databases; develop, implement and modify filing systems.
Prepare and proofread a variety of documents including general correspondence, fliers, memoranda and reports using Microsoft Word and Excel software.
May prepare purchase requests and logs; order and maintain inventory of office supplies; order uniforms, books, magazines, pamphlets and various materials, supplies and equipment as needed.
May process vendor invoices for payment; input information into the computer.
Collect money from the public, maintain and balance cash register.
Perform basic bookkeeping/accounting duties; maintain petty cash fund.
Prepare and maintain computerized records, rosters, lists, and logs; ensure information currency and accuracy; enter pertinent information into the computer.
Answer the telephone and assist the general public.
May assist in the review, preparation and processing of payroll activities.
May assist in the coordination of travel arrangements.
May lead lower level clerical staff.
Respond to public inquiries received from 311 call center tickets; provide information as requested within the area of assignment.