Senior Office Assistant

US: Tryfacta•Albuquerque, NM

1d•Onsite

About The Position

Tryfacta is seeking a Senior Office Assistant for our client in Albuquerque, 87102. This is a temporary contract assignment. The role involves participating in processing, monitoring, and maintaining documents for various City programs, assisting professional staff with clerical duties, and maintaining department filing systems, records, and databases. The assistant will prepare and proofread documents using Microsoft Word and Excel, manage office supply inventory, and may initiate requisitions and process vendor invoices. Additional duties include cash handling, basic bookkeeping, maintaining computerized records, responding to inquiries, answering telephones, and potentially assisting with payroll, personnel actions, and travel arrangements. The role may also involve leading lower-level clerical staff and responding to public inquiries from a 311 call center.

Requirements

High school diploma or GED
Three (3) years of clerical or office assistant experience.

Nice To Haves

Business letter writing and basic report preparation techniques
Office procedures, methods and computer equipment
Principles and procedures of record keeping
Basic cash-handling techniques
Basic principles of accounting
English usage, spelling, grammar and punctuation
Pertinent Federal, State and local laws, codes and regulations
Interpret and explain assigned department policies and procedures
Assist professional staff with routine and/or clerical duties
Perform clerical work involving the use of independent judgment and personal initiative
Work independently in the absence of supervision
Perform basic use of Microsoft Word and Excel software
Maintain confidential records and reports
Respond to requests and inquiries from the general public
Communicate clearly and concisely
Establish and maintain effective working relationships with those contacted in the course of work
Perform the essential functions of the job with or without reasonable accommodation

Responsibilities

Participate in processing, monitoring and maintaining documents regarding a variety of City programs in assigned area.
Assist all professional staff with routine and/or clerical duties; and to perform a variety of duties relative to the assigned area of responsibility.
Maintain department filing systems, records and databases; develop, implement and modify filing systems.
Prepare and proofread a variety of documents including general correspondence, fliers, memoranda and reports using Microsoft Word and Excel software.
Prepare purchase requests and logs; order and maintain inventory of office supplies; order uniforms, books, magazines, pamphlets and various materials, supplies and equipment as needed.
May initiate requisitions, purchase orders and purchase order adjustments within assigned area of responsibility.
May process vendor invoices for payment; input information into the computer.
Collect money from the public, maintain and balance cash register.
Perform basic bookkeeping/accounting duties; maintain petty cash fund.
Prepare and maintain computerized records, rosters, lists, and logs; ensure information currency and accuracy; enter pertinent information into the computer.
Respond to requests from department personnel; provide information on department policies and procedures.
Answer the telephone and assist the general public.
May assist in the review, preparation and processing of payroll activities.
May assist in the coordination and processing of personnel actions.
May assist in the coordination of travel arrangements.
May lead lower level clerical staff.
Perform related duties and responsibilities as required.
May be required to respond to public inquiries received from 311 call center tickets; provide information as requested within the area of assignment.