Senior Office Administrator (Location - Menlo Park, CA onsite)

FICO•San Jose, CA

4d•Onsite

About The Position

FICO is seeking a Senior Office Administrator to coordinate day-to-day operations for its Menlo Park, California office. The role helps ensure a well-run, well-stocked, and welcoming workplace for employees and visitors. Responsibilities include facilities coordination, local new-hire setup, event logistics, and general administrative support for Menlo Park-based senior leaders as capacity allows. The position suits an organized, service-oriented person who can balance hands-on office coordination with ad hoc administrative requests in a fast-paced, in-office environment.

Requirements

Demonstrated experience coordinating office operations and administrative support in a corporate environment.
Strong organizational skills and the ability to manage competing priorities in a fast-paced, in-office environment.
Excellent verbal and written communication skills, including the ability to interact professionally with employees, visitors, vendors, and building-management staff.
Proficiency with Microsoft Office applications, including Outlook, Word, and Excel.
A proactive, service-oriented approach and flexibility to shift between office coordination and general administrative support.
Strong attention to detail and follow-through when coordinating logistics across facilities, catering, and HR/IT for new hires.
Discretion and sound judgment when supporting senior leaders.

Responsibilities

Order, stock, and manage inventory of office supplies and equipment, proactively identifying needs.
Coordinate local new-hire setup, including ID badge issuance, work location and desk assignments, and first-day arrangements.
Prepare logistics and amenities for group meetings and events, including catering, room setup, and post-meeting cleanup.
Coordinate with the facilities management team and serve as the primary point of contact with building management on facilities-related needs.
Provide general administrative support to Menlo Park-based senior leaders as capacity allows.
Respond to employee questions about day-to-day office operations and escalate facilities or building-management issues as needed.