Senior Meeting Planner/Event Facilitator

Terrestris Global Solutions • Washington, DC

5d • Hybrid

About The Position

This position provides logistical and conference planning support for meetings in support of the United States (U.S.) Department of Transportation’s (DOT) Federal Transit Administration (FTA). Terrestris leverages technology to create better mission outcomes through better human performance. They form strong client and team relationships through transparency and strive to create an environment where their team can let their excellence shine through. By finding, developing, and incorporating new ideas, they provide memorable services. Rooted in the USMC values of honor, courage, and commitment, Terrestris seeks to deliver extraordinary value to the American people by helping the Government become more efficient and effective. This position is contingent upon contract award.

Requirements

• Authorization to work in the United States permanently without sponsorship.
• A minimum of a Bachelor’s Degree.
• A minimum of (10) years of experience in event planning, event supervision, and event facilitation.
• Ability to perform administrative duties such as preparing quality documents, reports, and slides.
• Ability to coordinate briefings, conferences, teleconferences, telephone inquiries, meeting preparation, attendance, and minutes.
• Ability to manage time and events effectively.
• Microsoft Office (Word, Excel, PowerPoint) experience in preparing, editing and finalizing correspondence, documents, and briefings.

Responsibilities

• Plan, coordinate, and execute meetings and conferences.
• Manage logistics and vendors.
• Facilitate event activities.
• Oversee registration and audiovisual support.
• Deliver meeting documentation and stakeholder communications.
• Coordinate conference logistics, venue arrangements, and vendor services to support successful events.
• Facilitate meetings and workshops, ensuring agendas are followed and objectives achieved.
• Develop event materials, presentations, attendee packets, badges, and registration resources.
• Manage attendee registration processes and maintain accurate participant communications and records.
• Monitor event readiness, resolving logistical issues and coordinating stakeholder requirements.
• Oversee audiovisual setup, testing equipment, and supporting seamless meeting execution.
• Prepare meeting summaries, action items, and post-event reports for Government stakeholders.

Benefits

• health benefits
• financial benefits
• retirement benefits
• paid leave
• professional development
• tuition assistance
• work-life programs
• award programs for exceptional performance and superior demonstration of service standards

What This Job Offers

• Job Type: Full-time
• Career Level: Senior