Senior Medical Affairs Operations Manager

Beeline Medicines • Cambridge, MA

4d • Hybrid

About The Position

Beeline Medicines is a clinical-stage biotechnology company developing precision therapies for autoimmune and inflammatory diseases. The Senior Manager, Medical Operations leads project management and operational execution for Medical Affairs initiatives that support the function’s growth and strategy. Reporting to the Director, Medical Operations, this role builds project plans, manages budgets, and delivers milestones on time while coordinating with Scientific Communications, Patient Advocacy, Clinical Development, Field Medical, Legal, and Finance.

The position supports global Medical Affairs initiatives, including KOL engagement, congress execution, medical education, and cross-functional coordination. It follows a hybrid schedule requiring at least two on-site days per week, currently Tuesday and Wednesday. Additional on-site days may be required based on business needs, team priorities, or leadership direction. Travel of 10% or more may be required as needed, including occasional overnight stays.

Requirements

• Bachelor’s degree in a related scientific, business, or other related discipline.
• Five years of medical affairs operations, program management, or related experience in the pharmaceutical or biotechnology industry.
• Proficiency with Medical Affairs CRM and content management systems, such as Veeva.
• Working knowledge of Medical Affairs compliance requirements related to grants, donations, and speaker programs.
• Experience with reporting and dashboarding tools used to track program KPIs.
• Ability to manage cross-functional projects and vendors with minimal supervision.
• Sound judgment in prioritizing competing operational demands across programs.
• Ability to identify process gaps and drive improvements without waiting for direction.
• Strong written and verbal communication skills for coordinating across Medical Affairs, Compliance, and Finance.
• Ability to clearly summarize budget and program status for departmental leadership.
• Ability to coordinate logistics and expectations with external vendors and speakers.
• Ability to travel 10% or more as needed, including occasional overnight stays driven by business need.

Responsibilities

• Lead operational planning and budget tracking for Medical Affairs programs, including MSL field activities and medical education.
• Manage vendor relationships, contracts, purchase orders, and invoicing for Medical Affairs initiatives.
• Develop and maintain Medical Affairs SOPs, training materials, and compliance processes.
• Coordinate advisory boards, congress activities, and medical education program logistics with cross-functional partners.
• Support onboarding and training of new Medical Affairs team members on systems and processes.
• Assist with grant/donation and investigator-sponsored research (ISR) request tracking and review coordination.
• Contribute to continuous improvement of Medical Affairs operational workflows.
• Track and report key performance indicators (KPIs) to Medical Affairs leadership, highlighting risks and opportunities.
• Serve as the operational liaison between Medical Affairs, Legal, and Finance.
• Perform other duties and responsibilities as assigned.

Benefits

• Comprehensive benefits package tailored to the country and region of hire, in compliance with local laws and practices.
• Competitive health and wellness coverage; structure and premiums vary by country.
• Paid time off, public holidays, and additional leave entitlements in accordance with local requirements.
• Flexible work arrangements / hybrid schedule.
• A discretionary annual bonus and long-term incentive award, such as equity, may be available based on individual and Company performance.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior