Senior Manager, Medical Affairs Operations

Compass Pathways•Jersey City, NJ

3d•Hybrid

About The Position

Compass Pathways plc is a biotechnology company focused on developing new mental health treatments. Its initial focus is COMP360 psilocybin, an investigational synthetic treatment being evaluated for treatment-resistant depression and post-traumatic stress disorder. The Senior Manager, Medical Affairs Operations will serve as an operational partner to Medical Affairs leadership, helping turn departmental priorities into actionable plans and results. The role coordinates projects from concept through execution and readout, facilitates cross-functional collaboration, and helps improve operational efficiency. The successful candidate will build relationships, navigate competing priorities, anticipate needs, and foster buy-in around shared goals. The position is hybrid in the Jersey City office or remote on the U.S. East Coast. It reports to the Executive Director, Medical Affairs. The annual base salary range is $170,000–$220,000. Permanent-hire compensation also includes a discretionary bonus and equity, alongside benefits.

Requirements

Bachelor's degree in life sciences, business administration, healthcare administration, or a related field.
At least 5 years of experience in the pharmaceutical, biotechnology, or healthcare industry, including project management, operations, or cross-functional program coordination.
Demonstrated ability to coordinate complex projects involving multiple stakeholders, competing priorities, and timelines.
Experience developing and maintaining project plans, dashboards, reporting tools, and other operational tracking systems.
Strong organizational and problem-solving skills, including the ability to anticipate needs, identify challenges, and develop practical solutions.
Exceptional interpersonal and relationship-building skills, including the ability to influence without authority, gain stakeholder buy-in, and foster collaboration across diverse teams.
Excellent written and verbal communication skills, including meeting facilitation, information synthesis, and communication with stakeholders at different organizational levels.
Ability to work independently, take initiative, and support successful project execution in a dynamic environment.
Proficiency with Microsoft Office applications and common project management or collaboration tools.

Nice To Haves

Experience in pharmaceutical or biotechnology Medical Affairs operations.
Experience supporting senior leadership through project coordination, operational planning, or chief-of-staff-style responsibilities.
Familiarity with Medical Affairs activities, including scientific communications, medical information, medical education, congress planning, and field medical activities.
Experience coordinating cross-functional initiatives involving Medical Affairs, Clinical Development, or other pharmaceutical functions.
Experience supporting implementation of digital tools, technology platforms, automation, or AI-enabled solutions.
Experience coordinating medical conference logistics, external vendors, or cross-functional stakeholder meetings.
Familiarity with pharmaceutical industry compliance requirements and cross-functional collaboration.
Experience supporting product launch preparation or operational development of a growing organization.
Project management certification or formal project management training.

Responsibilities

Partner with Medical Affairs leadership to translate departmental priorities into actionable plans and coordinate projects from concept through execution, results, and readout.
Support leadership meetings and departmental planning, including developing agendas, preparing materials, documenting decisions, and following up on actions and commitments.
Develop and maintain project dashboards, reporting tools, and leadership updates covering initiatives, milestones, risks, and progress.
Coordinate across Medical Affairs functions, identifying competing priorities, dependencies, and execution challenges and working with stakeholders to keep initiatives moving.
Facilitate engagement between Medical Affairs and cross-functional partners, including Preclinical Research, Clinical Sciences, and HEOR.
Coordinate cross-functional meetings, develop agendas with stakeholders, document decisions and actions, and support follow-through.
Build working relationships and foster a collaborative, solutions-oriented approach to shared priorities.
Identify opportunities to improve efficiency, streamline workflows, and strengthen execution.
Support evaluation and implementation of tools, technologies, and operational approaches that help Medical Affairs teams work effectively.
Develop practical solutions to operational challenges and implement improvements with relevant stakeholders.
Support development and implementation of Medical Affairs SOPs, workflows, and operational processes in partnership with functional owners.
Improve information sharing, project visibility, and coordination across Medical Affairs and its partners.
Gather stakeholder feedback and evaluate new processes and tools to support ongoing optimization.
Coordinate conference logistics, including medical booths, vendor management, meeting schedules, and KOL interactions.
Support development and implementation of an approach for collecting, organizing, and integrating insights across the organization.
Help advance implementation and adoption of Medical Affairs technologies, including Veeva platforms, medical website capabilities, AI-enabled tools, and other digital solutions.
Coordinate external vendors, agencies, and service providers to support timely execution of Medical Affairs activities.