Senior Marketing Events and Meetings Coordinator

Holland & Knight LLP•Washington, DC

4d•$79,000 - $118,000•Onsite

About The Position

Holland & Knight’s Marketing Department seeks a Senior Marketing Events and Meetings Coordinator to serve as part of the Marketing Events Team, assisting in the planning, coordination, and implementation of the firm’s internal and external meetings and events. This position will be based in our Washington D.C. office.

Requirements

Strong communication, organizational, and problem solving skills.
Exceptional attention to detail with the ability to prioritize many projects.
Able to work independently and as part of a team; strong sense of ownership and accountability.
Excellent project management skills and capable of working well under pressure in a fast-paced, deadline-driven environment.
Proficiency in Microsoft Office (Word, Excel, PowerPoint) required.
Flexibility to work early mornings, late evenings, and weekends when necessary.
Ability to work both autonomously when executing local events and as part of a team on general strategy.
Bachelor’s degree.
4-6 years of events and meeting experience.
Ability to sit or stand for extended periods of time.
Moderate or advanced keyboard usage.

Nice To Haves

Experience in a law firm or other professional services environment preferred.
Experience with InterAction, Cvent, and Crowd Compass preferred.

Responsibilities

Strategically collaborate with internal stakeholders and outside vendors to plan, implement, and execute all aspects of on- and off-site events, meetings, receptions, and seminars.
Proactively and independently manage all details and logistics associated with events and meetings including: offering strategic input to lawyers and marketing personnel regarding event goals and objectives; researching and locating venues to further event goals; reviewing RFPs and site recommendations; negotiating contracts, food and beverage, audio visual; securing on-site room holds; developing invite; reviewing RSVP lists; coordinating speaker, guest, and VIP needs; etc.
Assist with the full-scale development and production of the firm’s annual meeting.
Identify and develop relationships with hotels, off-site venues, vendors, suppliers, and caterers.
Manage production and compilation of event materials and handouts such as invitations, presentation packets, evaluation forms, name tags, signage, follow up mailings, and any last minute requests.
Handle on-site event management; coordinate and supervise support staff required for events.
Post and update internal and external event web pages.
Provide strategic and creative input, with an eye toward business and client development goals, when planning events with practice and area marketers and lawyers.
Provide strategic follow up and debriefing, including analyzing data from internal reports (attendance, click through rates, etc.) to offer suggestions on how lawyers can follow up best with event attendees.
Review and approve expense vouchers from meetings and events; ensure adherence to event and meeting budgets; confirm/secure budgetary approvals for all aspects of event expenditures; determine ROI and provide feedback on return based on final expenditures.
Other projects as assigned.

Benefits

Comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners.
Life and AD&D insurance.
Short and long term disability insurance.
Tax-advantaged accounts for health care expenses, including FSAs and HSAs.
FSAs for dependent care.
Health advocacy services.
Behavioral health and counseling resources for all family members.
401(k).
Profit sharing.
Backup dependent care.
Senior care planning support.
Resources for individuals with development disabilities and their caregivers.
Paid holidays and other paid time off, including paid leave for new parents.