Senior Marketing and Client Services Coordinator | Occupier Services Bay Area

Colliers International Valuation & Advisory Services • San Jose, CA

1d • Onsite

About The Position

The Senior Marketing and Client Services Coordinator, internally called Senior Client Services Coordinator, provides marketing, graphics, presentation, and administrative support to a team of tenant representation office brokers serving local and global clients. The role develops polished client-facing materials, coordinates multiple projects, and helps the brokerage team deliver responsive, professional service. It requires strong graphic design, presentation, organizational, and project management skills, along with the ability to manage competing priorities with minimal supervision. This is an onsite position at Colliers' San Jose, California office.

Requirements

• Bachelor’s degree, preferably in Marketing, Graphic Design, Business, Real Estate, or a related field.
• Strong graphic design, presentation, proofreading, and project management skills.
• Ability to manage several projects and deadlines simultaneously with minimal supervision.
• Excellent written and verbal communication skills.
• Strong attention to detail and commitment to producing accurate, professional work.
• Currently authorized to work in the United States on a full-time basis; the employer will not sponsor work visas.

Nice To Haves

• At least 3 years of experience in a related marketing, graphics, presentation, or client services role.
• Intermediate proficiency with Adobe Creative Suite, particularly Adobe InDesign.
• Intermediate proficiency with Microsoft Office Suite, with strong PowerPoint skills.
• Interest in utilizing AI.
• Commercial real estate or professional-services experience.

Responsibilities

• Develop polished client presentations, pitches, proposals, tour books, surveys, flyers, and other client-facing collateral.
• Use Adobe InDesign, PowerPoint, and other design tools to create professional materials for brokers and clients.
• Manage presentation and marketing projects from start to finish, coordinating with brokers on needs and timelines and delivering high-quality work on deadline.
• Gather and organize market, property, and research information for tenant representation presentations, surveys, and client deliverables.
• Create and update maps, charts, graphics, and other visual aids.
• Proofread and review materials for accuracy, consistency, grammar, formatting, and visual quality.
• Partner with brokers to manage multiple projects and priorities, track deadlines, and follow through on deliverables.
• Provide responsive, professional support to clients, brokers, and internal partners.
• Serve as the primary onsite Client Services resource, coordinating meetings, arranging client lunches, printing and binding materials, and preparing meeting rooms and presentation materials.
• Provide additional administrative and project support to the brokerage team as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior