Senior Marketing and Client Services Coordinator | Occupier Services Bay Area

Colliers International • San Jose, CA

3d • $34 - $42 • Onsite

About The Position

As a Senior Marketing and Client Services Coordinator, internally called a Senior Client Services Coordinator, you will provide high-quality marketing, graphics, presentation, and administrative support to a team of tenant representation office brokers serving clients locally and globally. You will create polished client-facing materials, coordinate multiple projects, and help the brokerage team deliver responsive, professional service. The role calls for strong graphic design, presentation, organizational, and project management skills, and the ability to manage competing priorities with minimal supervision.

This is an onsite position at Colliers’ San Jose, California office. The coordinator will serve as the primary onsite Client Services resource and provide day-to-day support to clients, brokers, and internal partners.

Requirements

• Bachelor’s degree, preferably in Marketing, Graphic Design, Business, Real Estate, or a related field.
• Strong graphic design, presentation, proofreading, and project management skills.
• Ability to manage several projects and deadlines simultaneously with minimal supervision.
• Excellent written and verbal communication skills.
• Strong attention to detail and commitment to producing accurate, professional work.
• Applicants must be currently authorized to work in the United States on a full-time basis; the employer will not sponsor work visas.

Nice To Haves

• At least 3 years of experience in a related marketing, graphics, presentation, or client services role (preferred).
• Intermediate proficiency with Adobe Creative Suite, particularly Adobe InDesign.
• Intermediate proficiency with Microsoft Office Suite, with strong PowerPoint skills.
• Interest in utilizing AI.
• Commercial real estate or professional-services experience.

Responsibilities

• Develop polished client presentations, pitches, proposals, tour books, surveys, flyers, and other client-facing collateral.
• Use Adobe InDesign, PowerPoint, and other design tools to create professional materials that support brokers and their clients.
• Manage presentation and marketing projects from start to finish, coordinating with brokers to understand needs, manage timelines, and deliver high-quality work on deadline.
• Gather and organize market, property, and research information to support tenant representation presentations, surveys, and client deliverables.
• Create and update maps, charts, graphics, and other visual aids.
• Proofread and review materials for accuracy, consistency, grammar, formatting, and visual quality.
• Partner with brokers to manage multiple projects and priorities, proactively track deadlines, and follow through on deliverables.
• Provide a professional, responsive experience when supporting clients, brokers, and internal partners.
• Provide day-to-day onsite client services, including coordinating meetings, arranging client lunches, printing and binding materials, and preparing meeting rooms and presentation materials.
• Provide additional administrative and project support to the brokerage team as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior