Senior Manager, Physical Production

Shondaland, Inc•Los Angeles, CA

About The Position

Reporting to the Vice President, Production, this role serves as an operational and strategic partner in executing domestic and international television series from early development through final wrap and delivery. The position provides logistical oversight, coordinates legal and financial matters across departments, leads and mentors team members, and supports the Shondaland brand and mission. The role supports the Vice President across projects, oversees assigned shows and internal reporting, contributes production budget analysis, coordinates production agreements and documentation, and assists with staffing, locations, stages, offices, insurance, clearances, and delivery. It also works with creative, network, legal, finance, production, and external partners, and oversees sustainability programs where applicable.

Requirements

Highly organized, detail-oriented, and self-motivated, with demonstrated analytical and problem-solving abilities.
Enthusiasm to learn and a drive to contribute.
Ability to work effectively in a fast-paced and sometimes unpredictable environment, under pressure and tight deadlines.
Ability to consistently apply sound judgment and make good decisions.
Excellent verbal and written communication skills.
Ability to quickly develop internal and external relationships at all levels.
Demonstrated discretion.
Experience managing complex logistics.
Proficiency in Microsoft Office Suite, Google Suite, Slack, and other software required for the job.
Ability to work across multiple time zones while maintaining a balanced schedule.
Strong awareness of and appreciation for the Shondaland brand and mission.

Responsibilities

Support the Vice President on projects, cover conflicting meetings or calls as needed, and follow up with updates and key issues.
Own internal reporting on Grey's Anatomy and other shows assigned by the Vice President, keeping the team informed across meetings.
Lead special projects, such as the Ladder Program.
Read show outlines and scripts and provide production budget notes and recommendations to the lead executive.
Maintain budget version-tracking spreadsheets and help monitor changes as new versions are received.
Review production DGA deal memos, verify dates and payment details, and sign off.
Work with Partner Business Affairs and Legal to ensure appropriate agreements and production legal documents are used.
Oversee and mentor Coordinators and Assistants, providing opportunities for professional growth within the department.
Research suitable heads of department (HODs) for projects and share ideas with the executive.
Manage vetting and reference checks for key show personnel and ensure ideas and references are included in the HOD document.
Review credits against crew lists, HOD agreements, daily and weekly actor contracts, and episodic credit templates.
Research and scout potential cities, countries, stages, and production service companies; liaise with Film Commissions to obtain location packages for review.
Identify and manage the process for leasing stage spaces and offices for domestic and international series production.
Help oversee stage-space setup and wrap within budget parameters and with input from the lead executive; obtain stage and office proposals for budgeting.
Build and maintain relationships with producers, network executives, agents, studio operations, vendors, and production staff on upcoming projects.
Work with Network/Broadcast counterparts in BALA, Finance, Creative, Post-Production, and third-party vendors to advise on Shondaland's production process.
Stay informed about the clearances process with a network vendor.
Liaise with shows and networks on final document delivery to ensure Shondaland has complete files.
Engage labor counsel as needed and communicate with the DGA and SAG when warranted.
Oversee cast insurance declarations with shows.
Help track insurance claims through resolution when they arise.
Work with creative teams and showrunners to establish code names for new series.
Oversee sustainability and green programs where applicable, including creating and updating sustainability practices Shondaland wants to enforce.
Prepare brief recap notes after key meetings when covering for the Vice President.