Senior Manager, Fleet & Transit Maintenance

University of Wyoming • Laramie, NY

1d • Onsite

About The Position

The Senior Manager, Fleet & Transit Maintenance manages the daily automotive and transit service operations and personnel functions of the University of Wyoming Transportation Services department. The role provides maintenance and repair for university vehicles to ensure their safe operation and availability. This is an essential, grant-funded, at-will position. Employees in essential positions may be required to work during emergency and winter closures, depending on job duties and the reason for the closure.

The position directs fleet and transit maintenance operations and scheduling, establishes maintenance and repair procedures, and implements preventive maintenance programs for university buses and vehicles. It ensures compliance with applicable DOT, FTA, and ADA standards and regulations; performs vehicle inspection, diagnosis, and repair; maintains records using fleet management software; monitors maintenance costs and budgets; and oversees shop safety and university fueling stations. The role also supervises support staff and works with vendors, third-party services, management, and the Assistant Director on reporting, procurement, vehicle specifications, and related matters.

The successful candidate must work on campus and be eligible to work in the United States; work authorization or visa sponsorship is not available. The position may involve occasional travel, after-hours and out-of-town emergency breakdowns, and conferences or meetings. Complete applications received by November 15, 2026, will receive full consideration; the position remains open until filled.

Requirements

• Vocational school education, on-the-job experience, or an associate degree.
• Five years of work-related experience.
• ASE certification in Medium/Heavy Truck and/or ASE Transit Bus.
• Valid Wyoming driver's license with a motor vehicle record compliant with the University's Driving for University Business SAP.
• Ability to obtain a Wyoming commercial driver's license within one year of employment.
• Ability to pass drug and/or alcohol screenings required by the University of Wyoming Drug and Alcohol Policy.
• Three to five years of supervisory experience.
• Three to five years of budget and expenditure experience.
• Applicants must provide average hours worked per week for current and previous positions so relevant experience can be evaluated on a full-time-equivalent basis.
• Must be eligible to work in the United States; work authorization or work visa sponsorship is unavailable.
• Must be available to work on campus and perform essential job functions there.

Nice To Haves

• Advanced knowledge of fleet and transit work-order systems.
• Advanced knowledge of OEM diagnostic and service software.
• Experience developing reports and maintaining operational records.
• Experience supervising and training employees.
• Ability to provide a high level of customer service and support.
• Ability to work effectively under limited supervision.
• Strong verbal and written communication skills and ability to work effectively in a team environment.
• Effective decision-making and problem-solving skills.
• Strong time-management and organizational skills.
• Experience managing parts, tires, bulk fuel, and lubricants.
• Experience managing tools, shop equipment, and inventory, including inventory control and accountability.

Responsibilities

• Direct and coordinate daily fleet and transit maintenance operations and scheduling to ensure vehicles and equipment are available.
• Establish procedures, standards, and guidelines for maintenance and repair of automotive and bus-related mechanical equipment.
• Prepare and implement preventive maintenance schedules for university buses and vehicles, ensuring the transit program meets DOT, FTA, and other applicable standards.
• Inspect, test, diagnose, and repair diesel and/or gasoline vehicles and equipment.
• Inspect vehicle components, parts, and accessories to ensure safe operation and compliance with DOT, FTA, and ADA regulations.
• Follow safety and preventive maintenance standards and procedures.
• Use fleet management software to maintain records of vehicle and bus inspections, maintenance, and repairs.
• Control and analyze maintenance and repair costs and provide expert recommendations.
• Assist with maintenance and repair budget projections and monitor budget-to-actual results.
• Develop and maintain relationships with vendors and third-party services.
• Prepare and maintain work orders, defect reports, and warranty claims.
• Provide management with regular reports on repair and maintenance costs, mileage, hours, and related information.
• Perform accounting duties as required.
• Oversee shop safety, clean working conditions, and efforts to prevent accidents and incidents.
• Supervise support staff, including making hiring recommendations, training, evaluating, advising, and assisting with corrective actions.
• Oversee university onsite fueling stations and resolve systems problems.
• Participate in performance-related goal setting and planning.
• Assist the Assistant Director with vehicle purchase specifications.
• Serve on committees as required.
• Assist with procurement and development of equipment specifications.
• Travel occasionally for vehicle breakdowns, after-hours or out-of-town emergency breakdowns, and conferences or meetings.

Benefits

• State retirement contributions exceeding 15% of gross salary; combined with the mandatory employee contribution, total contributions exceed 19%.
• Medical, dental, and vision insurance with competitive employer contributions and four deductible options.
• Vacation and sick leave, paid holidays, and paid winter closure.
• Tuition waivers for employees and eligible dependents.
• Wellness initiatives, counseling services, and mental health resources.
• Employee assistance programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree